Note: Pay for coaches on regional campuses is processed on a PT Admin contract in ICD. Workforce is used only to capture actual hours worked.
Accessing Timesheets
- Log in and click Approve Timesheetsin the Time Entrybox.
- Select the assignment groupif applicable; otherwise, the approval table opens automatically.
- Verify the pay periodand sort columns as needed. Amended timesheets appear separately.
- Click an employee’s name or IDto open their timesheet.
Reviewing Timesheets
- Choose List Viewor Table Viewand select Show All Weeksto display the full pay period.
- Check Exception messagesfor errors (e.g., "Missing Punch"). Red errors require correction before hours are approved.
- Employees or managers can add weekly or daily commentsin the Comments field for explanation on an entry.
Making Corrections
- Employeesshould correct errors and resubmit their timesheets.
- Approversmay make corrections if employees cannot. Save changes and close the timesheet. Make sure to add a commentdocumenting the update.
Rejecting Timesheets
- Click Rejectin the Mgr Apvdcolumn to dispute an entry. A red Xwill appear, and the employee will be notified via email.
- Rejected timesheets are still processedbut require approval.
Finalizing Approvals
- Approve timesheetswith zero hours to lock them from editing.
- Approvals are due by 5:00 PM on the Tuesdayafter the biweekly pay period ends.
- If a timesheet lacks manager approval after the pay period is processed, print and sign it.
- To print a timesheet:
- From Workforce dashboard, click Edit Employee Time
- Select the employee and appropriate timesheet
- Under “More” tab, select the print icon
- To print a timesheet:
Withdrawing Approval
- Uncheck the Mgr Apvdcheckbox.
- Click Save Approvalsto finalize changes.
Important:Part-time, non-benefits eligible employees do not receive Paid Time Off or Holiday Pay, so schedule templates should not be assignedin Workforce.
Workforce Questions:Contact Payroll at (740) 593-1636 or payroll@ohio.edu