June 30, 2025
As the fiscal year winds down and summer heats up, it’s time for everyone’s favorite tradition—year-end close! While it may not come with fireworks or parades, wrapping up the year’s financial activity is a vital part of keeping our university running smoothly. We know this is a busy time with lots to process, so we’re here to make it as clear and manageable as possible. Below you’ll find important deadlines and reminders to help you tie up FY25 neatly and start FY26 off on the right foot!
Important Close Dates
Time
Item Due
Monday, June 30, 2025
3:30 p.m.
- Final FY25 deposits/PCard refunds due in Cashier's Office
Tuesday, July 1, 2025
5:00 p.m.
- Reconciliations for Petty Cash & Change Funds as of 6/30/25 due to GAFR
- Final FY25 OUF contributions due to OUF Acctg
Monday, July 7, 2025
5:00 p.m.
- Final FY25 External Billing Authorizations due
Tuesday, July 8, 2025
10:00 p.m.
- Final FY25 Internal Billings uploaded via JET
Monday, July 21, 2025
5:00 p.m.
- Current fiscal year Concur reports must be submittedto financial approver (for transaction date of 6/30 or before)
Wednesday, July 23, 2025
8:00 a.m.
- Submission deadline for final FY-end PO invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox/ BXB) for payment.
Thursday, July 24, 2025
5:00 p.m.
- Final FY25 Payroll Expense Accounting Correction Forms (PEDS corrections) due in Finance (All FL & PTA related accounts)
Friday, July 25,2025
5:00 p.m.
- Current fiscal year Concur reports must be approvedby financial approver (for transaction date of 6/30 or before)
Monday, July 28, 2025
12:00 p.m.
- Submissions deadline for final FY-end FoodPro & energy Cap invoices due to Accounts Payable
Monday, July 28, 2025
5:00 p.m.
- Approval deadline for invoices to be approved from Departmental Review bucket in BobcatBUY
Wednesday, July 30, 2025
10:00 p.m.
- Final FY24 JET entries uploaded by campus-GL & Grants Module accounts
Reminders:
- BobcatBUY (BCB) will be unavailable Friday, July 11 starting at 9PM through Sunday, July 13 at 12:00 (noon)
- Set your delegates/proxies in transaction systems before you are out of the office during yearend close
- Multiple periods open in JET – Be Careful to Select the Right Period When Posting Journals
- Make sure you get any prepaids properly booked
- Ensure your overspent sponsored and internal awards are cleaned up before close
- Be mindful of PO close dates and don’t close a PO before ensuring all invoices have been paid!
- Make sure to contact Finance if you need to accrue for a FY25 invoice that wasn’t paid before the AP deadline
- Keep the Finance Calendar handy for easy reference to yearend processing deadlines