April 18, 2023
Fiscal year-end is fast approaching. The Finance Operating Calendar webpage (snippet below) has key closing dates for the current and future month at the top of the page, and also includes a link to the full Excel calendar. In the tables below are some key deadlines for the 2023 fiscal year. These tables do not represent all the dates for year-end. Please see the Finance Operating Calendar for all deadlines.
We’ve captured some key dates and information on the following pages.
Important Pre-close dates:
Date
Time
Item Due
Wednesday, April 24, 2023
5:00 p.m.
• FINAL FY23 Requisitions for POs that require RFP, bidding, or other significant research due in Finance. NOTE: Goods must be received by June 30 to be recorded as FY23 Expenses.
Friday, May 12, 2023
5:00 p.m.
• Request for contract renewal negotiation and execution or new contracts to be put in place with effective date of 7/1/2023 due to Purchasing
Friday, June 09, 2023
5:00 p.m.
• Final FY23 Supplier Update / Add Requests with all appropriate and completed forms submitted to Supplier Management
Friday, June 16, 2023
5:00 p.m.
• FINAL FY23 requisitions for POs due in Purchasing
Wednesday, June 21, 2023
5:00 p.m.
• FINAL FY23 PO change orders due in Purchasing
Friday, June 30, 2023
3:30 p.m.
• FINAL FY23 deposits/PCard refunds due in Cashier's Office
Important Close Dates:
Date
Time
Item Due
Wednesday, July 5, 2023
5:00 p.m.
• FINAL FY23 External Billing Authorizations due to Bursar’s Office
Thursday, July 6, 2023
10:00 p.m.
• FINAL FY23 Internal Billings uploaded Via JET
Wednesday, July 19, 2023
5:00 p.m.
• Current fiscal year Concur reports should be submittedto Financial approver (for transaction date of 6/30 or before)
Friday, July 21, 2023
5:00 p.m.
• FINAL FY23 Payroll Accounting Corrections due to the Payroll dept (GL Accounts only)
• FINAL FY23 PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment.
Monday, July 24, 2023
5:00 p.m.
• Current fiscal year Concur reports should be approvedby Financial approver (for transaction date of 6/30 or before)
Wednesday, July 26, 2023
5:00 p.m.
• Final FY23 Payroll Accounting Corrections due in Finance (All PTA related accounts)
Thursday, July 27, 2023
10:00 p.m.
• FINAL FY23 JET entries uploaded by campus-GL & Grants Module accounts
If necessary, follow up with your suppliers/payees who have not sent an invoice for products or services purchased in Fiscal Year 2023.
For Questions, please contact Kris Sano at sanok@ohio.edu