Weddings at Ohio University

Initial Planning

• Determine the size of your event space
  • How many attendees are you expecting?
• Select the appropriate date and venue
  • Contact Conference and Event Services (740.593.4020)
    to discuss dates and available venues.
• Create a budget
  • When creating a budget for your wedding, consider the following:
    facility rental, catering, technical staff, vendors, etc.
• Provide an itinerary to staff
  • Having a detailed itinerary will make your special day go
    smoothly and will help everyone be on the same page.
• Select caterer/menu (If applicable)
  • If using an outside vendor, the total purchase amount
    must be under $250.00.
  • If alcohol will be present at your event, fill out an Alcohol
    Application, which is available at the
    Event Services office. If your event will not be in the Baker
    University Center, a state permit is required for the sale of
    alcohol only. You may request this Application via email at reservations@ohio.edu . *Note: forms are time-sensitive.
• Select decorations
  • Please refer to the University Policy 42.501 to ensure that your
    decorations are safe and acceptable to use for your event.
• Communicate technology or production needs to conference and event services staff
  • This would include consideration for: audio, microphones,
    speakers, lighting, and special effects.
• Communicate room set-up and production needs
  • This would include consideration for: tables, chairs, dance floor,
    microphones, up-lighting, pipe-and-drape, etc.

Week before Event

• Confirm the number of guests that will be attending your wedding
  • Confirm for catering ANDevent staff.
• Communicate with event services any changes or updates on technical components
  • Please understand technical changes are time-sensitive.
• Finalize event start and end time
  • Confirm a set-up and event time with the staff.

Day of Event

• Deliver and set up materials/decorations.
  • Your reservation includes access to the venue for 1/2 day
    prior to your wedding day for decorations and/or rehearsal.
    Please coordinate arrival time with event staff.
• Confirm event set up
  • As the customer, you are encouraged to confirm with the
    event staff that you are pleased with the set up. If not,
    communicate changes as early as possible.
• Review itinerary with event and catering staff.
• Test the equipment that you have reserved to ensure that it is functioning correctly.

Post Event

• Finalize payments for all services
• We welcome any/all event feedback to ensure that we are providing the best possible customer service.

Ohio University Contacts

CATERING SERVICES | 740.593.4035
PARKING SERVICES | 740.593.1917
MOVING SERVICES | 740.593.0

Reservable Spaces

BAKER UNIVERSITY CENTER
Grand Ballroom
Ballroom A/B
WALTER HALL
Walter Hall Rotunda
GALBREATH CHAPEL
OUTDOOR SPACE

PARKING ON CAMPUS:

All University lots require a parking permit during posted, restricted times. Visitors may utilize parking within the Baker University Center Garage. Parking is also available on the Baker University Center surface lot for $0.75 per hour at no limit. Add $0.35 per transaction when paying with ParkMobile App.

Baker University Center
Ballroom A/B Receptions

Rate: $1,500
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 4 up-lighting, pipe and drape, 10 hours of staffing in the ballroom between 2 days. Additional charges may
apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior
for rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Baker University Center
Grand Ballroom Weddings and Receptions

Rate: $3,000
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 8 up-lighting, pipe and drape, 10 hours of staffing in the ballroom between 2 days. Additional charges may
apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior
for rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Margaret M. Walter Hall Rotunda
Rotunda Weddings and Receptions

Rate: $1,500
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor, risers,
microphone, LCD projection, 8 up-lighting, of pipe and drape, 10 hours of staffing in the rotunda between 2 days. Additional charges may
apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior for
rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.

Nelson Commons

Rate: $1,200
Includes: Venue rental fee for a day and a half reservation, standardized wedding set up and tear down, chairs, tables, dance floor,
microphone, and LCD projection. Additional charges may apply for audio-visual and/or requested staffing that exceeds the standard
wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior
for rehearsal, decorating, etc. must be scheduled after 1 p.m.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layouts.

Helen Mauck Galbreath Memorial Chapel

Rate: $375
Includes: Venue rental fee for a day and a half reservation, chairs, tables, podium, microphone, access to all chapel spaces. Additional charges
may apply for audio-visual and/or requested staffing that exceeds the standard wedding setup.
Note: For estimated quotes on additional charges please speak directly with one of our event planners. Access to the venue the day prior for
rehearsal, decorating, etc. must be scheduled after 1pm.
*Provided diagrams are examples of venue layout capabilities. Work with your event coordinator to customize your specific layout.