Getting started with collaboration room technology

Table of Contents

• Connect to the television and AVerMedia webcam

• Extending the display

  • Windows 10 machines

  • Mac machines

  • Disconnecting from the television and AVerMedia webcam

• Supplying power to your laptop and USB devices

• Video conferencing

  • Using the video camera

  • Controlling speakers/audio output

  • Controlling microphone/audio input

• Troubleshooting

  • Laptop screen is not displaying on the Samsung television

  • Audio, video, or microphone issues during a video conferencing session

  • Unable to see yourself on the screen or unable to display meeting room via the AVerMedia webcam after updating settings

Common tasks for collaboration rooms

Connect to the television and AVerMedia webcam

1. Power on the Samsung television by pressing the red power button.

   

2. Connect your laptop to the silver “Blackbox” via your device’s USB 3.0 or USB-C port

   1. Determine your laptop’s connection type (USB 3.0 or USB-C)

      •  USB-3.0 ports are often blue in color or labeled with this symbol: 

   2. Locate the “To PC” input on the silver Blackbox

   3. Connect the cord from “To PC” to your device 

      • USB 3.0: Connect the dongle directly from the Blackbox to your device.

      • USB C: Secure the adaptor to the end of the dongle, then connect to your device.

      • Note: Your device screen should automatically mirror to the Samsung television.

   4. Log into your device to begin using the monitors as a  mirrored device.  

Extending the display

By default, the Samsung tv will mirror your device screen. However, you can change your device settings so the tv functions as an extension, allowing you to display different content across multiple monitors.

Windows 10 machines 

1. Right-click any free space on your desktop. 

2. Select  Display settings. 

3. Under “Multiple displays”, select  Extend these displays or  Extend on 1 and 2 from the drop-down menu. 

4. Select  Keep these display settings.  

To change the order of the laptop and monitor screen(s): 

1. Select  Detect. (The number of available displays should be noted). 

2. Select  Identify to determine the current screen order. 

3. Drag the monitor icons to the desired position.  

4. Click  Apply to update display settings.  

Mac machines 

1. Access “System Preferences” from the dock or the launch pad app. 

2. Select  Displays > Arrangement. 

3. Uncheck the box labeled  Mirror displays. 

To change the order of the laptop and monitor screens, drag the monitor icons to the desired position. (The selected monitor will be outlined in red on the screen.) 

Disconnecting from the television and AVerMedia webcam

1. Remove the dongle from your laptop.

2. Power off the Samsung television off by pressing the red power button.

   

Supplying power to your laptop and USB devices

There is a multi-port power supply in the middle of the table for laptop and other device charging. 

• This space is equipped with a desktop power supply for multiple users.

• There is an additional USB power supply to charge mobile devices and other USB compatible devices.

(This device can also be used to access files on a USB flash drive after connecting a laptop to the “Blackbox”.)

Video conferencing

1. Follow the connection instructions above for  “Connecting to the television and AVerMedia webcam”.

2. Start your Teams meeting.

Note: Video, audio, and microphone will connect automatically. 

Using the video camera

The camera and speakers are located at the front of the room. The camera can be tilted up/down and rotated right/left.

Slide the camera cover

• Left to close
• Right to open

Controlling speakers/audio output

Use the Samsung remote to control the tv speaker volume.

Controlling microphone/audio input

To use the webcam microphone, access the setting of the video conferencing tool you are using (i.e., Microsoft Teams) and set the microphone to  Microphone Live Streamer CAM 313. You may also use your laptop’s internal microphone for audio input during meetings.

Troubleshooting

Laptop screen is not displaying on the Samsung television

Use the “Source” button on Samsung remote to select “HDMI1 PC” as the input.

Audio, video, or microphone issues during a video conferencing session

Check the settings of the video conferencing tool you are using to ensure that speakers, microphone, and video are set appropriately. 

• Speaker 
  • For tv audio:  Samsung (2-IntelR Audio)
  • For computer audio: Select your device speakers
• Microphone
  • For AVerMedia microphone:  Microphone Live Streamer CAM 313
  • For computer microphone: Select your device microphone
• Camera
  • For AVerMedia camera:  Live Streamer CAM 313
  • For computer webcam:  Integrated Camera

To check these settings via Teams

Click on the ellipses (…) in the top bar of Teams or within an active meeting.

• Click the drop-down menu for: 
  • Speaker 
    • For tv audio:  Samsung (2-IntelR Audio)
    • For computer audio: Select your device speakers
  • Microphone
    • For AVerMedia microphone:  Microphone Live Streamer CAM 313
    • For computer microphone: Select your device microphone
  • Camera
    • For AVerMedia camera:  Live Streamer CAM 313
    • For computer webcam:  Integrated Camera

Unable to see yourself on the screen or unable to display meeting room via the AVerMedia webcam after updating settings

Remove any background effects from your video conferencing tool. 

To update these settings via Teams

• Click on the ellipses (…) within an active meeting
• Click  Apply background effects
• Select the image for no background 
• Click  Apply

Get help from OIT

• Visit the  Flexspace Technology  page to create a ticket

Additional resources

• Download Printable Collaboration Room (PDF)