Description
Microsoft Groups
are shared workspaces for email, conversations, files, and events where group members can communicate and collaborate. For example, you can request a group for your team and then invite other Microsoft 365 users to join the group to share documents, conversations, meeting notes, and OneNote information related to your specific group.
Access
Groups are best accessed via OneDrive on the web:
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Log into https://onedrive.ohio.edu
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Any groups you belong to will be displayed in your OneDrive page's left navigation.
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In smaller browser windows or mobile devices, you may need to use the menu button (three horizontal lines) to view your groups.
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If you can't see your group in OneDrive, you might need to "follow" it. Instructions available at: Access a Group OneDrive space for the first time
.
Who can access
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To request: Faculty, staff, emeriti, and advisors of registered student organizations
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To be a member: Anyone with a valid OHIO ID
How to request access
Contact the IT Service Desk (via email or create a ticket from this page) with the following information:
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Division or College:
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Department: For organizations, this should be the sponsoring department.
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Preferred Display Name: A short, descriptive name of your Group. The Group's shared email address will be based on this name.
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Purpose of Group:
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Will the Group be used for an OHIO course?
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Will the Group be used to store sensitive data (HIPAA, FERPA, PHI, etc.)?
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Group Owner(s): The Name and Ohio Email address of at least one person who will be responsible for managing Group membership.
* Group Addresses are hidden from the Global Address List
Features
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Shared email address/inbox based on the Group name
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Shared calendar
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OneDrive for Business
file storage space that is separate from individual members' OneDrive spaces
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Shared OneNote notebook
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Microsoft Planner
(exclusive to Groups) for creating a plan, assigning tasks, and updating statuses
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Microsoft Teams
for individual and group chat within the Group
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Approved for storing FERPA, HIPAA and PHI data
Best Uses
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Collaboration space for departments, research groups, project teams, committees, etc.
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Storing sensitive data
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File Repository for files that will be linked to from an Ohio University website
Additional resources
Join the Collaboration Tools Advisory Community
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The Collaboration Tools Advisory Community
is open to OHIO students, faculty, and staff who have an interest in collaboration tools including chat, remote meetings, intranets, and storage solutions.
Service support
Get help
- Visit the Technology Help Center ( help.ohio.edu
) to get live support, view outages, and browse trainings.
Accessibility
Visit the following Microsoft support page for information about accessibility features available for Microsoft 365:
Ohio University strives to make its digital resources and services accessible to all visitors, including those with disabilities who may also be using assistive technology. If special steps are necessary in order to improve the accessibility of experiences for end-users, those steps must be taken.
If you experience a barrier that affects your ability to access OHIO websites, videos, online forums, documents, or other information technology, please let us know
.
For further information about OHIO's digital accessibility resources, see:
Security
The Ohio University Information Security Office
strives to educate and empower the University community to appropriately manage risks and protect OHIO’s information and systems. This effort is facilitated through policies, standards, and information security risk management program, as well as other tools and guidance that are provided to the University community. This modern approach creates a safe computing environment in which the University community can teach, learn, and conduct research.
For additional information about OHIO’s security resources, see:
