1. Purpose

   This policy is established to ensure compliance with the requirements of section 3345.452 of the Revised Code, which mandates that all full-time faculty directly compensated by the university undergo annual performance evaluations using standardized, objective, and measurable criteria.

2. Scope

   This policy applies to all full-time faculty members compensated directly by Ohio university, including those in tenure track, instructional, and clinical faculty classifications, as defined in the Ohio university faculty handbook . For the purposes of this policy, full-time faculty members refer to Ohio university employees with 0.8 FTE (full-time equivalent) appointments who are designated as having faculty status per the Ohio university faculty handbook .

3. Policy Statement

   This policy encompasses annual performance evaluations and related administrative processes.

   1. Requirement

      Ohio university shall conduct an annual performance evaluation for each full-time faculty member who it directly compensates.

   2. Evaluation

      1. Department/school oversight

         Department chairs, school directors, or equivalent administrators are responsible for conducting annual evaluations, utilizing departmental committees that adhere to established written procedures.

      2. Evaluation criteria

         Evaluations must be comprehensive and include standardized, objective, and measurable performance metrics.

      3. Evaluation areas

         Each evaluation must assess performance in any area where the faculty member has devoted at least five per cent of their annual work time, including teaching, research/scholarship/creative activity, service, clinical care, administration, and other categories as determined by the university.

      4. Performance assessment

         Each evaluation shall include a summary assessment of the performance areas listed above, using the parameters: "exceeds performance expectations," "meets performance expectations," or "does not meet performance expectations."

      5. Student evaluations

         Student evaluations conducted pursuant to section 3345.451 of the Revised Code 3345.451 shall account for at least twenty-five per cent of the teaching area component of the evaluation.

      6. Projected work effort distribution

         Each evaluation shall establish a projected work effort distribution for the faculty member for the next year, compliant with the university's established workload policies adopted under section 3345.45 of the Revised Code and approved by the college dean or equivalent.

   3. Evaluation review and approval

      Evaluations shall be be conducted by the department chair, school director, or equivalent administrator, reviewed and approved or disapproved by the dean, and submitted to the provost for review. If there is disagreement between the chair/director and dean, the provost shall have final decision authority.

   4. Appeals

      Faculty members may appeal evaluation outcomes through established grievance procedures.

   5. Documentation and record-keeping

      Evaluation letters and related documents shall be maintained in faculty personnel files, accessible to authorized personnel involved in employment, salary, or promotion decisions.

Forms, References, and History

1. Forms

   There are no forms specific to this policy. 

2. References

   There are no references relevant to this policy. 

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   The only prior version of this policy was approved on June 13, 2025.