1. Overview

   This policy governs the payment of partial-semi-monthly salaries to those persons with salaried appointments who begin work on a day other than the first working day of the semi-monthly pay period, or terminate their employment on a day other than the last working day of the semi-monthly pay period.

   As a general rule, the payroll system will calculate any necessary partial salary payment for a salaried  administrative appointment, in accordance with the calculation specified in part (C) of this policy. In cases where the payroll system is unable to handle the calculation correctly, it shall be manually overridden.

2. Definition of working days

   Working days are Monday through Friday (five days per week) unless otherwise specified by the department head. Holidays falling on Monday through Friday, including those that are part of the winter closure, are considered working days.

3. Calculating partial-semi-month's salary

   The partial-semi-month's salary is calculated by pro-rating, based upon the number of working days that the employee is on the payroll compared to the total number of working days in that particular semi-monthly pay period.

   Questions regarding the interpretation of this policy should be directed to the payroll department.

Forms, References, and History

1. Forms

   There are no forms that are specific to this policy.

2. References

   The following items are relevant to this policy:

   1. The Payroll Office home page .
   2. Policy 40.027 , "Personal Leave for Administrative Employees."
   3. Policy 40.029 , "Sick and Bereavement Leave for Faculty and Administrative Appointees."
   4. Policy 41.001 , "Vacation and Winter Closure Time."
   5. Policy 41.007 , "Twelve Pay Option."
   6. Policy 41.016 , "Employee Furloughs."
   7. Policy 41.125 , "Holidays."

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   Prior versions of this policy were approved on:

   1. November 15, 2024 (ESPC approved non-substantive updates) 
   2. June 11, 2004
   3. April 3, 1986
   4. November 12, 1970
   5. July 22, 1969