1. Overview

   Ohio university is committed to the goal of maintaining a safe, violence-free workplace.

   Ohio university will not tolerate threats, violent behavior, of any kind by any Ohio university employee upon any faculty member, staff member, students, or visitors. Ohio university employees are not permitted to commit acts of prohibited behaviors (enumerated in paragraph  (C)  of this rule) in the workplace at any time whether on or off duty.

2. Definitions

   Threat - the implication or expression of intent to inflict physical harm or actions that a reasonable person would interpret as endangering physical safety or property.

   Off duty - an Ohio university employee in the workplace when not scheduled to work, and not acting in their official capacity for Ohio university.

   On duty - an employee's regularly scheduled hours or while acting in their official capacity for Ohio university.

   Workplace - any location where Ohio university business is being conducted.

   Workplace violence - behavior in which a faculty member or staff member inflicts or threatens to inflict damage to property, serious harm, injury or death to others at the workplace.

3. Prohibited behavior

   The legitimate exercise of supervisory authority, including oversight, evaluation, and requiring adherence to standards of performance, shall not be considered a violation of this policy.

   Prohibited behavior exhibited by an employee in the workplace includes the following:

   1. Direct threats of violence.

   2. Implied threats of violence.

   3. Stalking.

   4. Possession of weapons of any kind unless such possession or use is a requirement of the job.

   5. Assault on employees or their families.

   6. Physical restraint or confinement.

   7. Dangerous or threatening horseplay.

   8. Intentional or reckless disregard for the safety or well-being of others.

   9. Commission of a violent felony or misdemeanor on Ohio university property.

   10. Any other act that a reasonable person would perceive as a threat of violence.

4. Reporting acts or threats of violence

   1. An employee who: is the victim of violence in the workplace; or believes they have been threatened with violence in the workplace; or witnesses an act or threat of violence in the workplace; shall take the following steps:

      1. If the situation is one of immediate danger, the employee shall contact Ohio university police department ("OUPD"), or local law enforcement if on a regional campus, by dialing 9-1-1, and may take whatever emergency steps are available and appropriate to protect himself, herself, or others from immediate harm. A report should then be placed with university human resources.

      2. If the situation is not one of immediate danger, the employee shall report the incident to the appropriate supervisor and to university human resources as soon as possible and complete the  complaint alleging workplace violence  form. Moreover, a police report should be filed with OUPD at (740) 593-1911 (or local law enforcement if on a regional campus).

   2. If an employee who is concerned about a potential act of violence files a request for a civil protection order against an individual, and that individual would be in violation of the order by coming near the employee at work, then the employee should promptly consult the workplace violence guidelines, which encourage the employee to inform their supervisor. In that event, the supervisor shall promptly inform OUPD, the department director, and the chief human resource officer or designee, in conformance with the guidelines.

5. Cooperation with investigation

   The complainant has the burden to prove a violation of workplace policy. They must actively provide information that will support their complaint in the time and manner deemed necessary and appropriate by the university to conduct the investigation. Failure to cooperate with the investigation process in a timely manner may negate the university's obligation to continue with the investigation.

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Executive Director for Institutional Equity

2. Ohio University Chief of Police

3. Faculty Senate

4. Administrative Senate

5. Deans

6. Chairs and Directors

Forms, References, and History

1. Forms

   The following forms are specific to this policy:

   1. The Complaint Alleging Workplace Violence Form is available from University Human Resources and online, linked from  https://www.ohio.edu/hr/resources/forms .

2. References

   The following items are relevant to this policy:

   1. The Workplace Violence Guidelines document is available from University Human Resources and online, linked from  https://www.ohio.edu/hr/resources/policies-and-notices .

   2. Faculty Handbook,  Section II.G , "Faculty Grievance Committee."

   3. Policy  03.004 , "Sexual Misconduct."

   4. Policy  03.006 , "Whistle-blowing and Retaliation."

   5. Policy  40.001 , "Equal Employment and Educational Opportunity."

   6. Policy  41.011 , "Grievance Procedure for Administrative Presidential Appointees."

   7. Policy  41.130 , "Employee Assistance Program."

   8. Policy  41.133 , "Alcohol and Other Drugs."

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   Prior versions of this policy were approved on:

   1. September 17, 2021 (Non-substantive updates. Classified Senate removed as a Reviewer and updated References due to the establishment of the AFSCME 3200 Contract). 

   2. March 6, 2015 (re-formatted)

   3. February 11, 2013

   4. February 4, 2008

   5. April 16, 2002

   6. December 1, 2000