The Office of Research and Sponsored Programs provides a guide to procedures for research administration. This area is currently under construction.
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A
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Identification of Funding Opportunities | |
| How to Use PIVOT | ||
| Internal Funding | ||
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A03
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Distribute Funding Opportunity Information | |
| Sponsored Project Activity Types | ||
| Eligibility - Institutional and Principal Investigator | ||
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A06
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Gift vs. Sponsored Award | |
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A07
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Limited Submissions | |
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A08
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Confirm That Proposal Is In-Line with Departmental and Institutional Mission | |
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A09
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Proposal Writing Schedule Checklist | |
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A10
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Reserved | |
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A11
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Departmental Research | |
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B
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Proposal Preparation and Submission | |
| Intent to Submit | ||
| Pre-proposals | ||
| Guideline Interpretation | ||
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B04
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Technology Transfer | |
| Budget Preparation | ||
| Budget - Salaries and Wages | ||
| Budget - Compensation - Fringe Benefits | ||
| Budget - Equipment and Other Capital Expenditures | ||
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B05.04
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Budget - Indirect Costs | |
| Budget - Maintenance and Repair Costs | ||
| Budget - Materials and Supplies Costs, Including Costs of Computing Devices | ||
| Budget - Memberships, Subscriptions, and Professional Activity Costs | ||
| Budget - Participant Support Costs | ||
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B05.09
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Budget - Pre-award costs | |
| Budget - Subrecipient Costs | ||
| Budget - Professional Service Costs | ||
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B05.12
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Budget - Scholarships and student aid costs | |
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B05.13
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Budget - Specialized service facilities | |
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B05.14
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Budget - Training and education costs | |
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B05.15
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Budget - Transportation costs | |
| Budget - Travel costs | ||
| Budget - Direct Charge Administrative and Clerical Costs | ||
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B05.18
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Budget - Human Subjects Payments | |
| Budget - Student Compensation | ||
| Cost Sharing or Matching | ||
| Research Incentive (RI) Distribution | ||
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B08
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Space - Coordinate, assign and approve requests | |
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B09
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Identify Research Compliance Issues (IRB, IACUC, COI, etc.) | |
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B10
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Verify Research Compliance adherence | |
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B11
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Fixed Price Agreements | |
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B12
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Reserved | |
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B13
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Reserved | |
| Proposal Preparation | ||
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B14.01
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Proposal - Prepare technical proposal | |
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B14.02
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Proposal - Secure Provost and/or VPFA signature on other attachments as specified in the proposal guidelines | |
| Proposal - Proposal Submission Deadlines | ||
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B14.04
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Proposal - Technology Transfer | |
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B14.05
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Proposal - Review proposal packet for completeness and accuracy prior to routing for internal approvals | |
| Proposal - Proposal Review and Approval Routing | ||
| Proposal - Signature Authority | ||
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B15
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Reporting Other Support | |
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C
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Pre-Award/Post-Submission | |
| Review and Negotiate Sponsored Agreements | ||
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C02
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Maintain proposal pending files and database | |
| Departmental Guarantee Memorandum (DGM) | ||
| Prepare sponsor required just-in-time documents | ||
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D
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Regulatory Environment | |
| Human Subjects Research/IRB | ||
| Animal Subjects Research/IACUC | ||
| Conflict of Interest (COI) | ||
| Representations and Certifications | ||
| Biannual Compliance Notifications | ||
| Responsible Conduct of Research | ||
| CITI Training | ||
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D08
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Facility Security | |
| ClinicalTrials.gov | ||
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D10
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Research Data Management, Sharing, and Security | |
| Export Control | ||
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D10.02
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Controlled Unclassified Information (CUI) | |
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D10.03
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Research Data Management Plan | |
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D10.04
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Research Data Sharing Plans | |
| Subaward Monitoring and Management | ||
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D12
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Suspension and Debarment | |
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E
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Award Negotiation, Acceptance, and Account Establishment | |
| Award - Acceptance and Negotiation | ||
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E02
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Award - Special Terms and Conditions | |
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E03
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Award - Agree to terms and conditions regarding performance clauses | |
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E04
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Request PTA Account Setup | |
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E05
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Establish PTA account in oracle | |
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E06
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Award - Send copy of Award Letter (i.e. Notice of Award) to PI and appropriate unit support (e.g. Business Unit Manager or CFAO) from Leo | |
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E07
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Research Incentive (RI) Distribution - New Account | |
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E08
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Provide documentation of certifications of approvals to sponsors | |
| Sponsored Project Agreement Types | ||
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E10
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Reserved | |
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E11
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Approve and or negotiate exceptional contract terms and conditions outside of standard practice | |
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E12
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Award - Budget revision and change of scope due to funding reduction from proposal to Award (document for cost share implications) | |
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F
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Audits | |
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F01
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Internal Audit | |
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F02
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External Audit | |
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G
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Managing the Award - Financial | |
| Award Management | ||
| Service Agreements | ||
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G03
|
Clinical & Translational Research Unit (CTRU) | |
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H
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Managing the Award - Non-Financial | |
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H01
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Conduct the sponsored project and provide overall oversight on all research activities | |
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H02
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Reconcile expenditures to budget/revenue monthly | |
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H03
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Personnel - Assign research personnel for the project | |
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H04
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Personnel - Hire research personnel | |
| Progress/Technical Reports | ||
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H06
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Material Transfer Agreements (MTA) | |
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H07
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Provide oversight on the implementation of University, state and federal policies and regulations | |
| Project changes requiring prior approval and expanded authority from the sponsor | ||
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I
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Financial Reporting | |
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I01
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Provide information for and prepare financial reports | |
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I02
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Review and analyze financial reports to external sponsors | |
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I03
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Provide interim financial reports to the sponsor | |
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J
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Closing Out the Award | |
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J01
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Cost Share - Document costs sharing funds as required | |
| Investigator Separation | ||
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J03
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Equipment disposition and/or transfer | |
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J04
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Transfer residuals from fixed-price agreements | |
| Closeout Checklist | ||
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J06
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Reports - Notify PI of the need for completion of final technical report | |
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J07
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Reports - Prepare and submit final technical report to sponsor | |
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J08
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Reports - Prepare and submit financial report and final invoice as required to sponsor | |
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J09
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Inactivate grant account | |
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J10
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File appropriate closeout documentation | |
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K
|
Administrative Transactions | |
| Budget Revision | ||
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K02
|
Key Personnel Changes | |
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K03
|
Research Incentive (RI) Distribution - Distribution Change | |
| Organizational Code Change | ||
| No Cost Extension | ||
| Stop Work Order | ||
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