This guide provides supervisors with instructions for managing FlexWork arrangements submitted by employees using the FlexWork Tracker in My Personal Information. Employees will be required to submit FlexWork arrangements via this system and supervisors must approve or decline these submissions in a timely manner, as it may impact employees' local tax withholdings. For more information and frequently asked questions, visit HR's FlexWork Tracker Definitions and FAQ webpage.
Supervisors may approve their employees' FlexWork arrangements in two ways:
- Using the FlexWork Manager application in MPI.
- Responding through the email notification.
Responding to FlexWork Arrangements in MPI:
- Log in to myhr.ohio.edu using your OHIO credentials.
- In the navigation menu, select My Personal Information, then OU Manager Self Service, and then FlexWork Manager.
- A new browser will appear. If it does not, you will need to disable the pop-up blocker on your browser.
- Locate the employee row with the active request (indicated by the pencil icon which means that the request is pending action from you). Select the pencilicon under the Action Column.
- Select the Detailsicon to view the details of completed requests.
- General Assignment Information will be displayed, followed by Assignment Details Reviewthat will show the current FlexWork Arrangement for that employee alongside the employee's proposed arrangement.
- Carefully review the proposed FlexWork Arrangement, then select either Approveor Decline.
- You may make comments in the Manager Commentssection below the employee's proposed arrangement. If you decline a request, please provide reasons for doing so. These comments will be viewed by the employee who submitted the request.
Responding to FlexWork Arrangements through Email:
In addition to the FlexWork Manager tool in MPI, you'll also receive an email when an employee submits a request for a new FlexWork Arrangement. You may choose to respond to the request directly through that email.
- Click on the appropriate hyperlink at the bottom of the email to Approveor Declinethe changes or proposal.
- If you are not already signed into the single sign-on application, you will be prompted to log in using your OHIO credentials and complete the multi-factor authentication.
- Click here to approve these changeslink causes a new window to open confirming the approval was successful. You may close this window and the approval transaction is complete.
- Click here to decline these changeslink causes a new window to open and you mustenter the reason for declining the request in the Manager Commentsfield, and then select Decline. Failure to complete this step will leave the transaction in a Pending Approval status.
For more information and frequently asked questions, visit HR’s Flexwork Tracker Definitions and FAQ webpage .