Updating FlexWork Arrangements: User Guide

1. Log in to myhr.ohio.edu using your OHIO credentials.
2. Select My Personal Informationfrom the left navigation menu, then select FlexWork Tracker.
   • A new tab will open automatically. If this tab does not appear, you will need to disable the pop-up blocker on your browser.
3. Locate the row with your active employment assignment. Select the plusicon ( +) under the Action column.
   • If you have previously entered a FlexWork arrangement, this will be a pencilicon that will allow you to edit the arrangement.
   • Only primaryassignments are reflected in the FlexWork Tracker. If you do not see your primary assignment, contact UHR.
4. Complete the FlexWork Arrangement categories.
   • By default, employees should select an Arrangement Typeof Ongoing, unless otherwise discussed with your supervisor.
     • For an Arrangement Type of Tempor Summerselect the Anticipated End Date.
       • Important:This field should be treated as anticipated . Your record will notautomatically update on this date. You must update your FlexWork Tracker arrangement by this date to be taxed correctly.
   • Start Datewill be today's date or the date that the FlexWork arrangement will begin.
     • The FlexWork Tracker does not allow you to select past dates. If your arrangement has already begun, select today's date.
   • In the Flextime Arrangementfield, include a brief description of the arrangement worked out with your supervisor. Include location and days / hours worked.
5. Select your Remote Status:
   • Select Homeif you work from home.
     • Occasional work from campus does not need to be noted unlessyou work 20+days per calendar year on campus. A dayis more than half your working hours spent on campus per date.
     • New fields will appear. Disregard and proceed to the next step.
   • Select Onsiteif your work on campus.
     • Occasional work from home does not need to be noted unlessyou work 20+days per calendar year at home. A dayis more than half your working hours spent at home per date.
     • Your primary campus location from MPI will appear. If you only work from this location, do notchange any fields and proceed to the next step.
     • If you work from more than one campus, select Add Another Row.
       • If you work 20days or less, it does not need to be reported on the FlexWork Tracker.
       • Select the dropdown arrow to choose the campus location.
       • Populate the Percentrows to equal 100.
         • Percentages must be whole numbers between 7 - 93.
         • Do notinclude a percent (%) symbol.
         • For help, download a copy of UHR’s Percentage of Time Calculator workbook.
   • Select Hybridif you work a combination of at home and onsite.
     • New fields will appear. Populate the Location Home Percentand Location Onsite Percentfields. These must equal 100.
     • Add additional rows as needed if you work from multiple campuses.
6. Select the Acknowledgementbox to acknowledge that you have met all requirements for the FlexWork arrangement. Then select Next.
7. A new screen will appear summarizing the information you have entered. Review this information carefully.
   • Select Backto make corrections.
   • Select Submitif the information is correct.
8. Once submitted, the FlexWork arrangement is sent to your supervisor for approval.
   • To view the approval status, log in to the FlexWork Tracker.
9. To edit your FlexWork arrangements, navigate to the FlexWork Tracker and select the pencilicon.
   • Reminder:Temp and Summer arrangements will not automatically update. You must return to the FlexWork Tracker to upate the arrangement.
10. Selecting Detailswill display the information you submitted.
11. Selecting Homewill return you to the FlexWork Summary page. To return to the myHR homepage, navigate to  myhr.ohio.edu .

For more information and frequently asked questions, visit UHR’s  FlexWork Tracker Definitions and FAQ webpage .