Using Secure Print on Windows machines

Tags Printing

Description

Secure Print lets you tell a printer or copier to hold a print job until you arrive at the machine and release that job. This saves on documents getting lost in the shuffle and reduces the likelihood that sensitive or confidential information will be left in the printer's output tray for everyone to see.

Environment

PC

Solution 

Step 1: Print your document using the Secure Print option

  1. Start your print job as you would with any document, typically by choosing  File: Print.

  2. Near the printer selection drop-down, there is a link marked  Printer Properties. Select this link. With some applications, you may need to choose  Print Using System Dialog to see this option.  Printer properties circled

  3. In the  Job Type drop-down, choose  Secure Print  Under job type drop down secure print selected

  4. Enter and confirm a passcode.

    • Your computer will save the last code used for easy printing in the future.

    • Multiple people may end up using the same code. Keep this in mind.

    • You can send multiple jobs using the same passcode and release them all at once.  Under secure print enter passcode

  5. Select  Ok.

  6. Print the document.

  7. Your document will be held by your chosen printer/copier until you visit the device and enter the passcode you chose in step 4 above.

Step 2: Release your document(s) by visiting the printer or copier

  1. Select the button on the printer or copier marked  Job Status. On some devices, this is a physical button separate from the touchscreen.

  2. On the touchscreen, choose  Secure Print.

  3. You should see a list of all Secure Print jobs. Select the entry that matches your OHIO ID.

  4. When prompted, enter the Secure Print passcode you chose when you sent your document to the printer or copier.

    • If you sent more than one document using a single passcode, then you will have the option to release jobs one at a time by selecting their names, or you can choose  Release All to print all the documents at once.

Outcome:You should now be able to use Secure Print on your Windows machine.

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