Overview
Clinical medical students, (OMS III's and IV's) can submit Didactic OMM absence requests through their HCOM Student Portals. Please note that you will be required to hit 32+ hours on clinical service in that week (Monday through Sunday) to be eligible for academic credit for that week of rotation. Additionally, it is your responsibility to notify your preceptor of your absence and arrange any required make up hours or work.
Accessing the Student Portal and Logging In
The Student Portal can be accessed using the following link: https://ouhcom.my.site.com/students/
. You will use your OHIO email and password to log in.
Upon logging in, you'll land on a homepage similar to the one pictured below. From here select "Absence Request".
Submitting a Didactic OMM Absence Request
On the page that loads, you'll be able to see all of the absence requests you've submitted for your previous OMS years. To submit a new request, please click the "Create New Absence Request" Button.
On the following page, fill out all of the required fields pictured below. For Absence Type, be sure to select ' Didactic OMM'. This form is used to request absences for one date only
. Return to My Absence Request Records to create a new record for each additional date. For Didactic OMM absences and other course absences on the same date, please submit one absence request form for the Didactic OMM course and a second absence request form for the other course(s) that will be missed.
To upload supporting documents make sure all items are saved in 1 file.
- In the File Upload box, select "Choose File" > Navigate to where the document is saved > Select It > Open
- You'll see that the file has been added and you can remove it if necessary.
If you do not have all of the necessary supporting documentation, the OMM Faculty may reach out to you via this portal and an email requesting additional information.
Once everything is complete, click the "Submit" button. Once the request is submitted you will not be able to make changes. If you need to make changes or corrections to a locked record, please send an email to Dr. Jean Rettos at rettos@ohio.edu
.
Once you submit the form, you will receive a confirmation email of the request. The request will be sent to the OMM faculty member responsible for approving or denying the request. Once it's reviewed, you will be notified via email of the status.
Possible OMM Absence Request Outcomes
Excused Absence:If your absence is excused, you will receive an email notification with additional information and instructions regarding a makeup assignment SOAP note.
Needs Additional Information:You will receive an email instructing you to provide additional information or documentation through your HCOM student portal. Once the new information is received, it will go back through the review process.
Unexcused:You will receive an email notification explaining that your absence request is unexcused and the possible consequences if you do not attend the OMM session.
View Absence Requests
After you submit your request, you will return to the Absence Requests list page where you can view all of your absence requests and their statuses, as well as, create a new request.
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