Creating an individual reservation in the EMS Web Portal

Description

You can reserve an individual flexpace in the  EMS Web Portal

Environment

Mac, PC, web browser

Solution 

1. In the My Hometab, review the list of Reservation Templates. Scroll to find the two templates available for Flexspaces:

   • FlexSpace / Conference Rooms

   • FlexSpace / Offices

2. Select book nownext to your chosen template.

3. On the Create a Reservation page, specify the date and time of the reservation in the left menu.

4. Select Let Me Search for a Roomto filter your search. 

   • Select Add/Removeto search based on Floor, Setup Types, Room Types and/or Features. 

5. The Number of People will automatically display as one (1) for yourself. Select Search.

6. Available spaces will appear under Rooms You Can Reserve.

   • To learn more about a space, select the Room, Location,or the Scheduleand Floor Maptabs 

   •  If no spaces are displayed, choose another day and time for your reservation.

7. Once you have located a space to reserve, select the green Add (+)icon and verify the information is correct. 

8. Select Add Roomto add the space to your cart. 

9. Select Next Stepon the upper right.

10. Add an Event Name, Event Type, and your Customer Details in the required fields on the Reservation Details form. Calendaring Details are optional for an individual reservation.

11. Select Create Reservationto finalize your booking. 

12. You will be directed to a confirmation page. Your reservation will also appear in your Outlook calendar.

13. To view or change your reservation immediately after booking, select  Edit this reservation. Otherwise, learn how to edit or cancel your event  using the EMS Web Portal  or  using Outlook/Catmail  at a later time.

Note: These directions apply to  EMS Web Portal  Flexspace reservations only. To reserve event spaces on campus managed by Conference and Event Services, visit Event Service's  Reserve with Virtual EMS . You will need to register to gain access.

Outcome: You should now be able to create an individual reservation in EMS. 

Get help from OIT

• Visit the  Event Management Software: EMS  page to create a ticket