<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Hi Willem,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Yes indeed – thanks for asking! We are all frustrated with the hyper-vigilant purchasing system. Let me describe one of my recent experiences.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In late August I needed a few seed packets, ten sharpies, and a kilo of fertilizer to set up a plant competition experiment in the greenhouse. These are easily available at Whites Mill and Lowes with a combined cost of ca. $30. With my
PCard and using my own car, I could have purchased them within an hour.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Instead, I needed to submit two requisition forms and interact with three staff members over a span of four days. Looking at my email log, I see that we exchanged 14 emails to accomplish this task. This is not an efficient use of staff
or faculty time. A trivial purchase like this should have been trusted to the individual faculty member.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If this example seems silly, let me give you another. A year ago, I purchased six plastic food containers and a bag of plastic beads (population genetics simulation in PBIO 4350). After a lengthy requisition process, a CAS core staff
member was sent to JoAnne’s to make the purchase for me. I wasn’t trusted to spend the piddling $12 myself!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for making this effort.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Glenn<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> OCEES <ocees-bounces@listserv.ohio.edu> <b>On Behalf Of
</b>Roosenburg, Willem<br>
<b>Sent:</b> Wednesday, September 8, 2021 2:38 PM<br>
<b>To:</b> OCEES Listserv <ocees@listserv.ohio.edu><br>
<b>Subject:</b> [Ocees] Experiences with Purchasing and Grants administration<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear OCEES Faculty,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On Friday the 17<sup>th</sup> I have a meeting with Howard Dewald to reveal some of our frustrations and the problems we have experienced with the new CAS purchasing system and general ability to conduct research as a consequence of current
university operations and management. They want specific examples that illustrate our frustrations, so if you can provide some of those to me in writing I can pass those on to Howard with the hope that there may be a better solution. Feel free to share experiences
with purchasing , grants accounting, OBI, and OIT; I think its fair to say we all at one time felt like we have beating our head against a wall. I think examples of inefficiencies would be received too.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you will get that to me before the 17<sup>th</sup> I will collate and present them to Howard for discussion.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Cheers,<o:p></o:p></p>
<p class="MsoNormal">Willem<o:p></o:p></p>
<p class="MsoNormal">Willem M Roosenburg<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Director, Center for Ecology and Evolutionary Studies<o:p></o:p></p>
<p class="MsoNormal">Department of Biological Sciences<o:p></o:p></p>
<p class="MsoNormal">247 Life Sciences Building<o:p></o:p></p>
<p class="MsoNormal">Ohio University<o:p></o:p></p>
<p class="MsoNormal">Athens, Ohio 45701<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Office: 740.593.9669<o:p></o:p></p>
<p class="MsoNormal">Mobile: 740.503.4983<o:p></o:p></p>
<p class="MsoNormal">FAX: 740.593.0300<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
<a href="https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmalaclemys.weebly.com%2F&data=04%7C01%7Cocees%40listserv.ohio.edu%7Cc44eab398b954a8ce6a008d97301d45c%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637667273950372780%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=WaxH7qypSaMudjxwgTWubq0cG5qGkmxmAqFrbW8DGSM%3D&reserved=0" originalsrc="http://malaclemys.weebly.com/" shash="SJD2iem6+7cfdrkzj9yGYz1IXljZGwOdZnBhfIMNXPRHLfR+k+0HOPgPjRkJ9rUGfYPVbrKzuL1KrWj3NMrhyw2Q3qmCykzurajMkHAfzxI8ZYoEexXjBDsme3NMDTOWsEqYxXIaH0QfN2AvcdjmE/kG940B3nGPmZQDDBficLc=">http://malaclemys.weebly.com</a><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
"All we have to decide is what to do with the time that is given us."<br>
-- Gandalf, Fellowship of the Ring<br>
<br>
"Success is the ability to go from one failure to another without loss of<br>
enthusiasm."<br>
--Sir Winston Churchill<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Hi Willem,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Yes indeed – thanks for asking! We are all frustrated with the hyper-vigilant purchasing system. Let me describe one of my recent experiences.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In late August I needed a few seed packets, ten sharpies, and a kilo of fertilizer to set up a plant competition experiment in the greenhouse. These are easily available at Whites Mill and Lowes with a combined cost of ca. $30. With my
PCard and using my own car, I could have purchased them within an hour.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Instead, I needed to submit two requisition forms and interact with three staff members over a span of four days. Looking at my email log, I see that we exchanged 14 emails to accomplish this task. This is not an efficient use of staff
or faculty time. A trivial purchase like this should have been trusted to the individual faculty member.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If this example seems silly, let me give you another. A year ago, I purchased six plastic food containers and a bag of plastic beads (population genetics simulation in PBIO 4350). After a lengthy requisition process, a CAS core staff
member was sent to JoAnne’s to make the purchase for me. I wasn’t trusted to spend the piddling $12 myself!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for making this effort.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Glenn<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> OCEES <ocees-bounces@listserv.ohio.edu> <b>On Behalf Of
</b>Roosenburg, Willem<br>
<b>Sent:</b> Wednesday, September 8, 2021 2:38 PM<br>
<b>To:</b> OCEES Listserv <ocees@listserv.ohio.edu><br>
<b>Subject:</b> [Ocees] Experiences with Purchasing and Grants administration<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear OCEES Faculty,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On Friday the 17<sup>th</sup> I have a meeting with Howard Dewald to reveal some of our frustrations and the problems we have experienced with the new CAS purchasing system and general ability to conduct research as a consequence of current
university operations and management. They want specific examples that illustrate our frustrations, so if you can provide some of those to me in writing I can pass those on to Howard with the hope that there may be a better solution. Feel free to share experiences
with purchasing , grants accounting, OBI, and OIT; I think its fair to say we all at one time felt like we have beating our head against a wall. I think examples of inefficiencies would be received too.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you will get that to me before the 17<sup>th</sup> I will collate and present them to Howard for discussion.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Cheers,<o:p></o:p></p>
<p class="MsoNormal">Willem<o:p></o:p></p>
<p class="MsoNormal">Willem M Roosenburg<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Director, Center for Ecology and Evolutionary Studies<o:p></o:p></p>
<p class="MsoNormal">Department of Biological Sciences<o:p></o:p></p>
<p class="MsoNormal">247 Life Sciences Building<o:p></o:p></p>
<p class="MsoNormal">Ohio University<o:p></o:p></p>
<p class="MsoNormal">Athens, Ohio 45701<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Office: 740.593.9669<o:p></o:p></p>
<p class="MsoNormal">Mobile: 740.503.4983<o:p></o:p></p>
<p class="MsoNormal">FAX: 740.593.0300<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
<a href="https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmalaclemys.weebly.com%2F&data=04%7C01%7Cocees%40listserv.ohio.edu%7Cc44eab398b954a8ce6a008d97301d45c%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637667273950372780%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=WaxH7qypSaMudjxwgTWubq0cG5qGkmxmAqFrbW8DGSM%3D&reserved=0" originalsrc="http://malaclemys.weebly.com/" shash="SJD2iem6+7cfdrkzj9yGYz1IXljZGwOdZnBhfIMNXPRHLfR+k+0HOPgPjRkJ9rUGfYPVbrKzuL1KrWj3NMrhyw2Q3qmCykzurajMkHAfzxI8ZYoEexXjBDsme3NMDTOWsEqYxXIaH0QfN2AvcdjmE/kG940B3nGPmZQDDBficLc=">http://malaclemys.weebly.com</a><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
"All we have to decide is what to do with the time that is given us."<br>
-- Gandalf, Fellowship of the Ring<br>
<br>
"Success is the ability to go from one failure to another without loss of<br>
enthusiasm."<br>
--Sir Winston Churchill<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>