March 27, 2024
It’s hard to believe, but fiscal year-end is fast approaching! As a result, we have updated the Finance Operating Calendar (snippet below) so that you have on-demand access to key closing dates for the current month as well as future months as we close in on year-end. The calendar includes a link to the full Excel calendar (highlighted in yellow below). In the tables below are some important deadlines for the 2024 fiscal year-end.
We've captured some key dates and information below.
Important Pre-close Dates:
| Date | Time | Item Due |
| Monday, April 22, 2024 | 5:00 p.m. | Submission deadline to initiate an RPF for goods/services or initiate a complex purchase for completion by fiscal year end. NOTE: Goods/services must be received/performed by June 30 to be recorded as FY24 expenses |
| Friday, May 10, 2024 | 5:00 p.m. | Submission deadline for contract renewals and/or execution of new contracts effective July |
| Friday, June 14, 2024 | 5:00 p.m. | Submission deadline for final FY24 purchase requisitions for POs in BobcatBUY |
| Tuesday, June 18, 2024 | 5:00 p.m. | Submission deadline for final FY24 PO change orders and/or FY24 PO close requests to close by 6/30/2024 |
| Friday, June 28, 2024 | 3:30 p.m. | FINAL FY24 deposits/PCard refunds due in Cashier's Office |
Important Close Dates:
| Date | Time | Item Due |
| Monday, July 8, 2024 | 10:00 p.m. | FINAL FY24 Internal Billings uploaded Via JET |
| Friday, July 19, 2024 | 5:00 p.m. | Current fiscal year Concur reports must be submitted to financial approver (for transaction date of 6/30 or before) |
| Monday, July 22, 2024 | 8:00 a.m. | Submission deadline for final FY-end PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment |
| Wednesday, July 24, 2024 | 5:00 p.m. | Current fiscal year Concur reports must be approved by financial approver (for transaction date of 6/30 or before) Final FY24 Payroll Expense Accounting Correction Forms (PEDS corrections) due in Finance (All GL & PTA related accounts) |
| Friday, July 26, 2024 | 5:00 p.m. | Approval deadline for Invoices to be approved from Departmental Review bucket in BobcatBUY |
| Tuesday, July 30, 2024 | 10:00 p.m. | FINAL FY24 JET entries uploaded by campus-GL & Grants Module accounts |
These tables do not represent all of the dates for year-end. Please see the Finance Operating Calendar for all deadlines.
You are also encouraged to review any open PO’s that have not been fully invoiced and if necessary, follow up with your suppliers/payees who have not sent an invoice for products or services purchased in Fiscal Year 2024.