Classroom Scheduling General Information
Master Curriculum File
Scheduling Dates and Deadlines
Reserving Classrooms
Room Requests Dates
Classroom Key Procedure
How To Reserve Classrooms for Faculty/Staff
How to Reserve Classrooms for Student Organizations
Outside Organizations
Reserving Classrooms
The Office of the University Registrar oversees the scheduling of all classrooms on the Ohio University Athens Campus for Ohio University activities (including classes and noncredit activities by university departments, faculty, staff, and student organizations).
To reserve a classroom through the Registrar's Office, you must agree to the terms of usage .
Ohio University's Event Services
oversees the reservation of space in Baker University Center and several other special event spaces at the university. Event Services also is responsible for reserving space on behalf of individuals not directly affiliated with Ohio University. Please visit Event Services
website for more information about spaces available.
Additionally, some small conference rooms, meeting rooms, seminar rooms, or laboratories are scheduled by individual departments.
Information on classroom technology can be found on OIT's website or by calling the Office of Information Technology help desk at 740.593.1222.
You can begin reserving rooms for the terms below:
| Term | Requests Can Be Made Starting |
|---|---|
| Spring 2023-24 Rooms (Departmental Requests) | November 15, 2023 |
| Spring 2023-24 Rooms (Student Org. Requests) | January 2, 2024 |
| Spring 2023-24 Finals | February 5, 2024 |
| Summer 2023-24 Rooms (Departmental Requests) | March 4, 2024 |
| Summer 2023-24 Rooms (Student Org. Requests) | May 1, 2024 |
| Fall 2024-25 Rooms (Departmental Requests) | April 22, 2024 |
| Fall 2024-25 Rooms (Student Org. Requests) | August 5, 2024 |
| Fall 2024-25 Finals | October 28, 2024 |
Note:Student organizations can begin requesting rooms on the above dates, however, the requests will not be approved until the week before the term begins.
Note:Room requests during finals week for faculty/staff need to be requested by email to scheduling@ohio.edu
. Student organizations needing rooms during finals week need to request the room in person at Chubb Hall, Room 115.
Classroom Key Procedure
Exterior building doors will be unlocked prior to the scheduled event. The event permit holder is responsible for obtaining an interior classroom door key prior to the scheduled event. Faculty/staff can obtain a classroom key from their departmental key contact.
How To Reserve Classrooms for Faculty/Staff
To reserve a classroom, submit a request online at astra.ohio.edu
, by choosing the "Request an Event" link in the center of the page and use the University Department Room Request Form. You will be notified via email once your room reservation is confirmed or if additional information is required. For more detailed information, view Room Reservation Instructions
.
Same day requests, next day requests made after 4:30 p.m., and weekend requests made after 4:30 p.m. on Friday, may notbe submitted online. To make this type of reservation, please call 740.593.4188, Monday - Friday, 8:00 a.m. - 5:00 p.m.
Reservations needed during finals week may be made by email
to classroom scheduling.
Classroom Key Procedure– Exterior building doors will be unlocked prior to the scheduled event. The event permit holder is responsible for obtaining an interior classroom door key prior to the scheduled event. Faculty/staff can obtain a classroom key from their departmental key contact.
How To Reserve Classrooms for Student Organizations
Classrooms may be reserved only by student organizations that are officially registered with Ohio University's Campus Involvement Center. To reserve a classroom, submit a request online at astra.ohio.edu
, by choosing the "Request an Event" link in the center of the page and use the Student Organization Room Request Form. You will be notified via email once your room reservation is confirmed or additional information is required; and the president of the organization will also be notified. For more detailed information, view Room Reservation Instructions
.
Student organizations may request classroom space in advance of the semester starting, however, requests will not be reviewed and confirmed until the week prior to the start of the semester. Please note, the room you request may not be available (i.e., academic department has the room, or an organization has requested a classroom ahead of your request). In this case, a classroom will be assigned that is comparable to what was requested. Once a semester has started, room requests for that semester will be reviewed on a rolling basis.
Same day requests, next day requests made after 4:30 p.m., and weekend requests made after 4:30 p.m. on Friday may notbe submitted online. This type of reservation must be made in person at the Registrar's Office, Chubb Hall 115, between the hours of 8:00 a.m. and 5:00 p.m. Reservations needed during finals week may be made by in person.
Classroom Key Procedure– Exterior building doors will be unlocked prior to the scheduled event. The event permit holder is responsible for obtaining an interior classroom door key prior to the scheduled event. Student organizations will need to contact their sponsor/advisor to obtain access to the classroom.
Outside Organizations
Outside organizations or individuals (any group or person who is not a part of a university department or student organization) must contact Event Services. Please visit Event Services for more information.
Contact
Registrar Services
Office of the University Registrar
Chubb Hall 115
1 Ohio University
Athens, Ohio 45701
740.593.4188
scheduling@ohio.edu