When to Use this Form
Use this form to:
- submit receipts for items you purchased on a PCard so that BSC staff can prepare your expense report.
- request reimbursement for personal travel expenses (e.g., per diem, mileage for a personal vehicle).
To request reimbursement for a completed purchase of a good or service not
related to travel, please use the form to Reimburse Personal Payment for a Purchased Item (non-travel) or to a Person (non-student) or Supplier
.
Form Requirements
You will need to complete your request in one sitting.
You will need to log in through Ohio University’s Single Sign On using your OHIO ID and password, unless you already have signed in.
Do not close your browser before submitting your request. You will be able to amend your request after it is submitted.
The required fields on this form are:
- Requestor- automatically populates with your name, but you may change it if you complete this form for someone else.
- Title- a short name of your choice that will be used in communication and status updates to help you easily identify this request (e.g., May office supply order; ART101 course materials; NSF CRII grant supplies).
- How you would like us to gather your information– you may choose to enter the information in the form (more information below), upload an attachment with details, or ask that BSC staff contact you to gather the information
- Whether you are requesting travel reimbursements or have PCard receipts or both.
- If you have receipts to submit, you will be asked to describe the expense and input the amount of the expense.
- Rough estimate of the total $ amount of all requested reimbursements and PCard expenses.
Additional Form Information
May I enter information for a traveler who is a guest of the University?
Yes. There is an option to mark the traveler as external. Phone number and/or email address and mailing address are required to be entered for reimbursements to guests.
What types of travel reimbursement information may I enter in the form?
Destination, departure and return dates, request for per diem (with additional details about meals to include or exclude) and mileage (one-way or round-trip; departure and arrival addresses), additional information about miscellaneous expenses that need to be reimbursed.
What if I received a research or a travel advance related to these expenses?
Please indicate Yes when asked this question so that BSC staff can properly substantiate your receipts against your advance.
Who can see the details of my requests?
The person who completed the form, the Requestor (often the same person), any approvers/financial staff associated with the account numbers/cost centers used in your request, staff in the BSC, and any people affiliated with OHIO who were added in the Additional Contact(s)field.
How can I access the details of my request?
You can access all your requests with the BSC and OIT on the Ticket Requests
page. All communication about your request will come to your OHIO email address from Ohio University Business Service Center <ohiobscticketing@ohio.edu>, but you may at any time access your requests and any requests for which you have been added to via Ticket Requests
. If you have approvals assigned to you, you may access your approvals at My Approvals
.
Next Steps and Turn-around Time
Shortly after the form is submitted, the person listed as the Requestor will receive an email notification confirming the submission.
Purchasing staff in the BSC endeavor to begin working on your request within 1 business day of confirmation of the appropriate account number/cost center.
If you have an urgent request, please Live Chat with a BSC specialist
(M – F, 8am – 5pm, holidays excluded).
