Information on Approvals for Program Related Curricular Actions
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Bold and Italics indicate final stage of approval.
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New programs or program changes can only be implemented, advertised, and offered after final stage are complete
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Time frame depends on specifics of whether approval or notification is required at various stages, the timing of the quarterly BOT meetings if Board approval is required, and the preparation and delivery of additional required materials (e.g., CVs of course instructors for new program to be submitted to the states).
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Delays in submissions are often attributed to missing information or discrepancies within the submitted materials. Submissions may be returned due to any of these issues. To avoid delays, double-check your submissions for completeness and consistency.
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Key to decision level required in various stages
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App - Approval
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Admin. App. - Administrative Approval
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Exp. App. - Expedited Approval
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Key to State/Federal actors
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CCGS - Chancellor's Council on Graduate Studies
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ODHE - Ohio Department of Higher Education
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HLC - Higher Learning Commission
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New Programs
New Programs
Program actions
UCC
OHIO BOT
ODHE/CCGS (After BOT if needed)
HLC
Est. time after UCC approval*
New Undergraduate Academic Degree Program / New Major in existing degree
App.
App.
App.
Not. or App.
BOT 1-4 month
ODHE 2-6 months
HLC 1-3 months
ODHE 2-6 months
HLC 1-3 months
New Graduate Degree Program / New major in existing degree
App.
App.
App.
Not. or App.
BOT 1-4 month
ODHE/CCGS 4-8 months
HLC 1-3 months
ODHE/CCGS 4-8 months
HLC 1-3 months
New program track or concentration in existing degree name or major (at least 50% of same total hours taken in common with existing program otherwise it's a new program)
App.
No
Not.
Not. or App.
ODHE/CCGS 1 month
HLC 1-3 months
HLC 1-3 months
New Minor
App.
No
No
No
New technical stand-alone certificate (ODHE definition)
App.
June Not.
App.
Not. or App.
ODHE and HLC 1-3 months
New technical stand-alone certificate (ODHE definition)
App. + exemption
June Not.
App.
Not. or App.
HLC 1-3 months
All other certificates of 20 or fewer credit hours (stand-alone and embedded)
App.
June Not.
No
Not. or App.
Depends on type of program
New prep programs leading to OH Edu Licensure/Endorsement
App.
App. or June Not.
App.
App.
New Accelerated Graduate Pathway
Not.
No
GC must report on these annually to CCGS.
No
Program Changes: Naming
Program Changes: Naming
Program actions
UCC
OHIO BOT
ODHE/CCGS (After BOT if needed)
HLC
Est. time after UCC approval*
UG Program Name change or title change only (degree name or major name with no other changes)
App.
App.
App.
Not. or App.
BOT 1-4 month
ODHE 2-6 months
HLC 1-3 months
ODHE 2-6 months
HLC 1-3 months
Grad Program Name change or title change only (degree name or major name with no other changes)
App.
App.
App.
Not. or App.
BOT 1-4 month
ODHE/CCGS 4-8 months
HLC 1-3 months
ODHE/CCGS 4-8 months
HLC 1-3 months
Change in concentration/track name (not in degree or major)
App.
No
Not.
Not. or App.
ODHE/CCGS 1 month
HLC 1-3 months
HLC 1-3 months
Program Changes: Location and Modality
Program Changes: Location and Modality
Program actions
UCC
OHIO BOT
ODHE/CCGS (After BOT if needed)
HLC
Est. time after UCC approval*
Designating a new off-campus location--delivering 50% or more of existing program requirements in approved degree at a new proposed off-campus location
App. or Exp. App.
App.
Admin App.
Not.
ODHE/CCGS & HLC 1-3 months
Offering an approved program at another designated off-campus location--delivering 50% or more of existing program requirements in another existing off-campus location
App. or Exp. App.
App.
Admin App.
No
ODHE/CCGS & HLC 1-3 months
Offering more than 50% or more of reqs for existing program requirements in online or blended formats
App. or Exp. App.
No
Admin App.
Not.
ODHE/CCGS & HLC 1-3 months
Program Changes: Content
Program Changes: Content
Program actions
UCC
OHIO BOT
ODHE/CCGS (After BOT if needed)
HLC
Est. time after UCC approval*
Any changes in minors
App
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No
No
No
Substantive change is defined as a modification of 50% or more of the requirements for major, degree program, tech cert, or educator licensure endorsement program. Program encompasses all requirements including those outside the program.
App.
No
Admin App. or Not.
Not. or App.
ODHE/CCGS & HLC 1-3 months
Cumulative changes of 25% or more in program credit hours--the program encompasses all program requirements in the major or program and those outside the major or program, including general education, college requirements, and any hours of restricted electives.
App.
No
No if under 50% change
App.
HLC 1-3 months
Cumulative changes of 25% or more in program content--the program encompasses all program requirementsin the major or program and those outside the major or program, including general education, college requirements, and any hours of restricted electives.
App.
No
No if under 50% change
Not.
HLC 1-3 months
Content changes that do not meet the 50% percent substantive change or the cumulative 25% changes above. Note that all UG major changes through Summer 2025 will fall in this category.
App. or exp. App.
No
No
No
Other Program Changes
Other Changes
Program actions
UCC
OHIO BOT
ODHE/CCGS (After BOT if needed)
HLC
Est. time after UCC approval*
Changes or new clinical experiences, new or changed customized pathways (abbreviated courses or programs), consortia or contractual arrangements
See UCC guidance on specific courses and confer with VPUG, GC and ALO for other required processes.
New program codes for special student populations?
Exp. App.
No
No
No
Changes to admissions standards
Exp. App.
No
No
No
Inactivate Program
Inactivate Program
Program action
UCC
OHIO BOT
ODHE/CCGS (After BOT if needed)
HLC
Est. time after UCC approval*
Includes suspending admissions to program (requires teach out plan for any students in program).
Not.
App.
Admin App.
Not.
ODHE/CCGS & HLC
Key to OHIO Actors and Contact Information
| Initials | Office | Contact Person | Contact Email |
| PO | Provost's Office (Director of Operations) | Bose Maposa | maposa@ohio.edu |
| VPUG | Vice Provost for Undergraduate Education | Sarah Poggione | poggione@ohio.edu |
| GC | Associate Dean of Graduate College | Greg Newton | newtong@ohio.edu |
| ALO | Accreditation Liaison Officer | Loralyn Taylor | taylorl4@ohio.edu |
| PCOE | Patton College of Education Director of Assessment and Academic Improvement | Zach Schabel | schabel@ohio.edu |
| REG | Registrar Office | Kathleen Pugh | brownk16@ohio.edu |