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Guide to Terminations, Resignations, and Retirements

Termination and End Date Reference Guide

This guide provides information regarding when employment records are terminated by UHR in Oracle.

FACULTY
Tenure Track No Mass Termination Schedule
Clinical and Instructional No Mass Termination Schedule
Instructor (semester appointment) Termination Schedule: 24 month lookback period from last paycheck
Visiting No Mass Termination Schedule
STAFF: TEMPORARY
FT ESC reaches out to the department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
PT ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
STAFF: TERM
FT ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
PT ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
STAFF: INTERMITTENT
Term ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
Temp ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment)
Regular no Mass Termination Schedule
STAFF: REGULAR
FT No Mass Termination Schedule
PT No Mass Termination Schedule
STUDENTS
Hourly Students Mass Termination onf May 15 AND January 15. 12 month lookback period for last pay.
RA/GA/TA Mass Termination onf May 15 AND January 15. 12 month lookback period for last pay.
PROGRAM EMPLOYEES
Program Employees
Termination Schedule: 24 month lookback period from last paycheck.

ALL FACULTY AND STAFF

Resignation and Retirement:Departments forward written resignation or retirement notice to HR Liaison .

Termination of Causes; Non-Renewals; Position Abolishments:require advance approvals. Please contact your HR Liaison before proceeding. 

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