Congratulations on your new position, and welcome to Ohio University! We know that starting a new role, navigating a new institution, and settling into a new area can bring unique challenges. To support your success, we’ve gathered essential information below to help you get familiar with the University, get involved, and thrive in your new role.
Ohio University is committed to providing you with the resources you need, in line with our mission to open doors to higher education and empower individuals to think critically, care deeply, and lead boldly. If you have any questions or need assistance, don’t hesitate to reach out—we’re here to help connect you with the right resources!
Day One Resources
Onboarding Checklist
Before You Arrive
- Please upload your I-9 and tax forms to HR's secure portal
on or beforeyour first day.
- Use you login ID and password which were emailed separately from donotreply@equifax.com
- Click the Employment Center link in the first email and follow the instructions
- Complete all three sections of the form.
- Visit Human Resources, in Grosvenor West 103, Athens, OH, 45701, to have you I-9 documents reviewed. Copies or images of documents will not be accepted.
- Activate your Ohio ID . You will need the PID# from your welcome email and a strong password .
- Set-up Multi-Factor Authentication to help protect sensitive information.
- Review Ohio Ethics Law and Fraud Reporting System .
- Complete the New Hire Paperwork Packet that was attached to your welcome email.
- Review parking options
and submit the Parking Payroll Determination form
to purchase an annual parking permit, if needed.
- Print the Temporary Parking Permit emailed to you by Transportation and Parking Services ( tps@ohio.edu ) and place it on your dashboard before you arrive for your session.
- Review the Ohio University Benefits Website .
Within Your First Three Days
- Show original I-9 documents to an authorized I-9 Reviewer following instructions in the email from uhr@ohio.edu . This must be done within three days of employment. Contact the UHR Employee Service Center at (740) 593-1636 with I-9 questions.
- Upload completed New Hire Paperwork Packet to HR’s secure portal or if you’re in Athens, drop off documents to the Employee Service Center in Grosvenor West 103 . We will have staff on hand to help with your I-9 paperwork and answer questions at the New Hire Welcome.
- Attend the New Hire Welcome session on your assigned day.
- Obtain Employee ID Card:
- In Athens: Visit Bobcat Depot in Baker Center, 1 st floor. Have your PID# with you.
- Remotely: email Bobcat Depot to request your ID card through the mail. Include a passport-style photo of you, your PID number, and physical mailing address.
- Review and update contact information in the My Personal Information (MPI) portal. This will ensure that you receive. emergency notifications or alerts affecting your campus.
- If applicable, enter hybrid or remote work arrangements in MPI FlexTracker .
- Discuss Departmental Onboarding Plan with your supervisor.
Within Your First 30 Days
- Enroll in benefits , using MPI: Benefits Self Service within 31 days or you will NOT be able to enroll until the next open enrollment period unless you experience a qualifying life event .
- After you have received your first paycheck, sign up to receive your W-2 electronically .
- Complete required new hire training .
- Clarify performance goals and priorities with your supervisor.
Within Your First 120 days
- Review your retirement options
and meet with Ohio University approved retirement provider(s)
.
Submit your Retirement Plan Election Form using the Benefits secure upload site . If this form is not submitted within 120 days of employment, your retirement options will be permanently impacted. - Check out Professional Development Opportunities in our PDP program.
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Accessibility Services
Ohio University is committed to fostering an inclusive environment through its comprehensive Accessibility Services, ensuring equal opportunity for all students, employees, and visitors. The university embraces access as a shared responsibility, working collectively to create accessible experiences. Accessibility Services leads this effort by coordinating disability planning, providing accommodations, and supporting departments in implementing inclusive practices.
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OHIO ID Card
If you have not already received your university ID card, stop at the Bobcat Depot on the first floor of Baker University Center (Building #23 on the map). While there, check out the great selection of Ohio University apparel, gifts, technology, and other items!
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OHIO Information Technology Resources
- Setting up your OHIO ID account
- Enrolling in Multi-factor authentication (MFA)
- Everyone with an OHIO ID is required to enroll in Azure MFA to protect their sensitive information. The enrollment process takes approximately ten minutes and requires both a computer and a phone.
- Phones, voicemail and faxing
- Getting OIT help
New Hire Welcome
As part of the hiring process, all new benefits-eligible staff will be automatically registered for a New Hire Welcome session . The date of the session will be included on the official offer letter sent by the HR Service Center. Similarly, new benefits-eligible faculty will be automatically enrolled in a session. That date will be shared with both the department and new employee.
As the New Hire Welcome is a half-day session, it is important that no meetings be scheduled during the session.
Faculty Resources
In addition to the New Hire Welcome for benefits-eligible employees, new faculty members should attend the New Faculty Welcome held each year just prior to the start of Fall semester. This event is hosted by the Office of the Executive Vice President and Provost . The New Faculty Welcome provides critical information, resources, and support for new faculty joining any of Ohio University's campuses. The event offers information regarding critical processes and procedures, student support and success, promotion and tenure, tapping resources that support teaching and research, and key introductions to University contacts.
The Vice Provost for Faculty Development supports faculty by providing resources, programs, awards, recognition and more. New faculty should also familiarize themselves with Watermark’s Faculty Success software system, Ohio University collects and verifies credentials/qualifications for faculty and instructional personnel using this system.
Employee Benefits
At Ohio University, we are committed to supporting the well-being of our faculty and staff through a comprehensive benefits program. Our offerings are designed to provide protection and peace of mind for you and your family in times of illness, disability, or loss. The program includes a wide range of core benefits such as health, vision, and dental insurance, prescription drug coverage, life insurance, and disability plans. Additional options like flexible spending accounts, generous paid leave policies, and robust retirement plans, including access to the State of Ohio pension systems, ensure your needs are met both now and in the future.
Get to Know Athens
Quirky and creative, Athens welcomes you to explore the arts, sciences, and nature. This is a place where city, campus, and community combine for an educational experience unlike any other.
Employee Wellness
Explore a wide range of resources designed to support your health and wellness at OHIO. From wellness programs like WellWorks and Healthy OHIO to preventive care services and flu shot options, we’re here to help you thrive physically, mentally, and financially. Access personalized tools, health guides, and wellness apps to stay on top of your well-being and make the most of your benefits.
Performance Management
One way to get the ball rolling on any new position is to jump into the performance management model: establishing what both short- and long-term SMART goals are, identifying what resources and/or training may be necessary, and engaging in open, honest check-in sessions to evaluate progress, answer questions, field ideas, etc.
Involvement Opportunities
Ohio University provides many involvement opportunities for faculty and staff as part of its commitment to an inclusive, welcoming workplace. These opportunities include on-campus and community programming, participation in University Senates, and Employee Affinity Organizations. For professional growth, OHIO offers mentoring, development programs, and continuing education options.
OHIO Fast Facts
Ohio University, Ohio’s oldest public university, welcomes over 28,000 students across multiple campuses and online programs. With about 20,000 students at the Athens campus, located in the scenic Appalachian foothills, OHIO offers a vibrant college experience with something for everyone. Discover more about what makes OHIO unique.
Colleges
Ohio University’s academic colleges house departments, schools, and centers that offer a wide variety of programs, degrees, and majors. Each college fosters its own unique community, helping students achieve their personal, academic, and career aspirations. Regardless of the college you choose, you’ll always be connected to the shared OHIO experience.
Calendar of University Events
The Calendar of University Events (CUE) is a central location for all OHIO-sponsored activites from training sessions to community events and everything in between. Anyone with an OHIO ID can add an OHIO event on the CUE.
HR Featured Services
Ohio University offers a variety of services to support faculty and staff, including health and wellness programs, financial planning resources, travel assistance, parental leave, educational benefits, and employee perks. These programs are designed to enhance your well-being and provide support for your professional and personal life.