At a Glance
Which tools to use?
- Microsoft Forms
can be used to make simple surveys and self-graded quizzes, but by requesting help from the Service Desk
, you can use Forms to automate things like:
- Approval processes with multiple steps and approvers
- Custom email notifications based on response criteria
- Qualtrics is a powerful survey platform with a wide variety of question types, email triggers, distribution options, and collaboration settings ideal for data collection and research projects.
- REDCap - Research Electronic Data Capture (REDCap) is a secure, web-based application for building and managing online surveys and databases for research applications. REDCap is ideal for projects collecting data in community settings and in multi-site projects such as clinical trials.
Feature Comparison
| Feature | Microsoft Forms | Qualtrics | REDCap |
|---|---|---|---|
|
Question type: Multiple choice
|
Yes | Yes | Yes |
|
Question type: File upload
|
Yes | Yes | Yes |
|
Display logic & branching
|
Yes | Yes | Yes |
|
Allows for anonymous responses
|
Yes | Yes | Yes |
|
Built-in distribution via email
|
No | Yes | Yes |
|
Built-in distribution via SMS
|
No | No | No |
|
Ability to track which individuals have responded
|
No | Yes | Yes |
|
Automated email reminders
|
No | Yes | Yes |
|
Other configurable email triggers
|
No | Yes | Yes |
|
Download raw response data
|
Yes | Yes | Yes |
|
Automated accessibility/usability review
|
No | Yes | No |
Question Type
| Question Types | Microsoft Forms | Qualtrics | REDCap |
|---|---|---|---|
|
Multiple Choice
|
Yes | Yes | Yes |
|
Text Entry
|
Yes | Yes | Yes |
|
Rank Order
|
Yes | Yes | Yes |
|
Matrix Table
|
No | Yes | Yes |
|
Slider
|
Yes | Yes | Yes |
|
Side by Side
|
No | Yes | Yes |
|
Constant Sum
|
No | Yes | Yes |
|
Hot Spot
|
No | Yes | No |
|
Graphic Slider
|
No | Yes | No |
|
Drill Down
|
No | Yes | Yes |
|
Pick Group and Rank
|
No | Yes | Yes |
|
Heat Map
|
No | Yes | No |
|
Net Promoter® Score
|
Yes | Yes | No |
|
Highlight
|
No | Yes | No |
|
Signature
|
No | Yes | Yes |
|
Timing
|
No | Yes | No |
|
File Upload
|
Yes | Yes | Yes |
|
Screen Capture
|
No | Yes | No |
|
Captcha Verification
|
No | Yes | Yes |
|
Likert
|
Yes | Yes | Yes |
|
Branching
|
Yes | Yes | Yes |
|
Meta Info
|
No | Yes | Yes |
Distribution Option
| Distribution Option | Microsoft Forms | Qualtrics | REDCap |
|---|---|---|---|
|
Via email
|
Yes | Yes | Yes |
|
Via link
|
Yes | Yes | Yes |
|
Via social media
|
No | Yes | No |
|
Via SMS
|
No | No | No |
|
Via QR code
|
Yes | Yes | Yes |
|
Allows anonymous submissions
|
Yes | Yes | Yes |
|
Ability to track individual respondents
|
No | Yes | Yes |
|
Set start and end dates for response collection
|
Yes | Yes | Yes |
Collaborative Option
| Collaborative Option | Microsoft Forms | Qualtrics | REDCap |
|---|---|---|---|
|
Allows multiple collaborators
|
Yes | Yes | Yes |
|
Allows non-OHIO collaborators
|
Yes | Yes | Yes |
|
Allows OHIO collaborators
|
Yes | Yes | Yes |
|
Configure whether an individual collaborator can activate/deactivate a survey
|
No | Yes | Yes |
|
Configure whether an individual collaborator can copy a survey project
|
No | Yes | Yes |
|
Configure whether an individual collaborator can distribute a survey
|
No | Yes | Yes |
|
Configure which survey data individual collaborators have access to
|
No | Yes | Yes |