Balance Rollforward from FY23 to FY24

As a reminder, when viewing FY24 results in OBI for designated, student organization, and gift sources, the FY23 Net Activity has not yet been rolled forward.  The Fund Balance processing is a coordinated effort among Budget Office, Foundation Accounting, and Finance (internally distributed among Grants Accounting, GAFR, and Treasury):

• Budget Office
  • Entities 10, 11, 20-24 for E-level Sources of E100000 (Unrestricted) and E11000 (Designated) only
• Foundation Accounting
  • Entities 12 and 50-69 for all sources
  • Entities 10,11, 20-24 for E-level Sources of E13000 (Endowment Distributions (UNR); E41000 OU Endowment Distributions (TR); and E42000 Gifts (TR)
• Finance
  • All others, including Grants & Sponsored projects sources for OU entities; all sources for Entities 13, 14, 30-33, 80-85

The FY23 roll-forward process is consistent with the processing that has occurred since FY21.  Accounts are defined as Consolidated or Cost-Center roll-forward: all designated accounts roll forward at the full Cost Center (ESOA) and consolidated accounts (UNR, non-auto carryforward) collapse into a default reserve account based on unit type.

FY23 Net Activity for designated (10-11xxxx), student organizations, and gift sources will be rolled forward into the same account on August 7, 2023 by the Budget Office using object code 300200 – Fund Balance Special Close in JUL 2023-24.

FY23 Net Activity for unrestricted E10000 accounts will be processed as follows, based on planning unit type, by the Budget Office on August 7, 2023:

HCOM, Regional Campus, & Auxiliary Units:

ADJ 2023-23 - balances will be consolidated from all UNR sources (10-10xxxx) into each unit’s Operating Reserve (Source 115000) using object code 810250 – Transfer Surplus/Deficit to Operating Reserve

JUL 2023-24 - balances will be rolled forward into each unit’s Operating Reserve (115000) using object code 300200 – Fund Balance Special Close

Athens Colleges: 

ADJ 2023-23

• Step 1: balances will be consolidated from all UNR sources (10-10xxxx) into each unit’s Operating Reserve (Source 115000) using object code 810250 – Transfer Surplus/Deficit to Operating Reserve
• Step 2: balances will then be moved from each unit’s Operating Reserve (Source 115000) to the Athens College Operating Reserve account (subset of Provost’s Reserves) using object code 810210 – Transfer Surplus/Deficit to Academic Operating Reserve

JUL 2023-24 - balances will be rolled forward into the Athens College Operating Reserve account (subset of Provost’s Reserves) using object code 300200 – Fund Balance Special Close

Administrative & Academic Support Units:

ADJ 2023-23 - balances will be consolidated from all UNR sources (10-10xxxx) into the University’s Central Reserves using object 810205 – Transfer Surplus/Deficit Central Support to University’s Operating Reserve

JUL 2023-24 - balances will be rolled forward into the University’s central reserves using object code 300200 – Fund Balance Special Close

Please review your FY24 account balances in OBI on August 8th to see updated balances. If you have questions about your centers and funds available for spending, please contact your planning unit CFAO.