As we communicated in the October and November Business Matters newsletters, it is important for you to plan for Winter Break Closure (WBC) now. Since the University will have a modified operating schedule during this period of time (as a result of the mandatory furlough days), please keep in mind the following information regarding payments, purchasing and contracts, supplier entry, grants, Bursar’s office, and finance customer care:
Supplier Entry
Please return your completed SPIFs by the following dates to be entered into the system before the upcoming University break periods:
- December 15, 2020 – Winter Break Closure
If you do not meet these deadlines, the forms will be entered once the University reopens after the break period.
Payments
If you have invoices that need paid before WBC, please ensure when you submit invoices to Accounts Payable that you include the following verbiage in the subject line: “For Payment Processing Before WBC”. If there are Form Requests that need payments processed before the closure, please submit a ticket to Finance Customer Care with the Form Request number.
| Department Submission to AP for Processing |
Scheduled Check Run |
Payment Processing Dates |
| Tuesday, 12/15/2020 by 10am |
Thursday, 12/17/2020 at 10am |
Payments scheduled through 1/6/2021 will be paid on this check run |
| Next regular check run after WBC |
Thursday, 1/7/2020 |
Purchasing and Contracts
With WBC around the corner, please process all requisitions and contracts as quickly as possible. Though the preferred dates have passed for processing, the Purchasing and Contracts Offices will make every effort to process submissions of Catalog, Non-Catalog, Service Agreements, and contracts before the University is closed for WBC on December 18, 2020.
Grants
All completed award packages for all awards are due in Grants Accounting for set up prior to Winter Break Closure must be received in Grants Accounting no later than 12:00PM on Monday, December 14, 2020.
Office of the Bursar
The Office of the Bursar will continue to process deposits over Winter Break Closure (December 21 through January 5). Place deposits in the drop box located inside the south entrance doors on the ground floor of Chubb Hall (Court Street side of the building). Seal the deposit or payment in an envelope or bag with appropriate identifying information (e.g. deposit form, Cashnet deposit report, account number, PCard refund form, etc.). A receipt will be emailed if an email address is provided.
Finance Customer Care
During Winter Break Closure, the Finance Customer Care email will be monitored for emergency only issues( financecustomercare@ohio.edu ). The mailbox will be checked twice a day, each business day during the break periods, to address emergency onlyissues. All other issues will be addressed when the University officially opens for business after the break period.
Questions? Contact Finance Customer Care at financecustomercare@ohio.edu