July 14, 2023
During the supplier management process, some suppliers are made as Oracle only due to limitations in the use of the supplier record. For example, student and employee records should only be used for reimbursements, while records for participant stipends can only be used for that purpose. Because of these limitations, the suppliers are active for use in Oracle, but do not sync to BobcatBUY (BCB) to be used by anyone at the University.
In the last two editions on Business Matters, the Finance department announced a new Supplier Dashboard. The supplier dashboard has made using these Oracle only suppliers for their specific use case easier for campus. Users can now look up the suppliers that they use on a repetitive basis on the OBI dashboard to ensure that they are still active for use in our system and to get their associated supplier number.
When submitting payment on a Payment Request form which involves Oracle only suppliers, the campus user can mark Yes to “do all suppliers exist in BCB” and reference the supplier number in the Notes to Accounts Payable. This will allow the payment request to skip the wait time for supplier management and go straight to invoice entry for payment.
Questions? Contact financecustomercare@ohio.edu