Alden Room 319 (Friends of the Libraries Room) Instructions

Using the Projector and Screen

The control panel for the projector and screen is located on top of the instructor’s podium.

1. Turn the projector on using the POWER ONbutton.
2. Choose what you want to display on the screen:
   1. PC: this option projects the desktop PC built into the podium to the screen.
   2. AirMedia: this option allows you to project your laptop screen wirelessly. See AirMedia instructions.  
   3. LAPTOP: this option allows you to project your laptop by connecting it to the HDMI cable on the podium.
   4. VCR, DVD: these options display content from the VCR and DVD players located on the shelves in the back of the podium.
3. When finished, turn the projector off using the POWER OFFbutton. 

Using the Polycom Camera for Hybrid Teams Meetings

The Polycom camera (mounted to the television stand) acts as a webcam and microphone for the room, allowing off-site meeting participants in a Teams meeting to see and hear what is going on in the room.  

Using the Polycom Camera with Your Laptop

1. Plug the USB cable (located on the back of the TV stand and labeled “camera to laptop or desktop”) into your laptop.
   1. For smaller laptops that only have USB-C ports: attach the tethered USB-C adapter to the HDMI cable, then plug into your laptop.
2. Start or join the Teams meeting from your laptop.
3. In Teams, choose Polycom Studiofor your camera and microphone.

The camera will try to zoom in on whoever is speaking at a given moment, if they are within its viewing area. Position the camera and participants accordingly (you can physically move the camera/TV stand). To prevent echoes and feedback, have anyone else who is joining the Teams meeting from their laptop inside the room mute their laptop microphone and speakers. 

Using the Polycom Camera with the Podium Desktop Computer

1. Plug the USB cable (located on the back of the TV stand and labeled “camera to laptop or desktop”) into one of the USB ports on the room desktop computer, located on a shelf in the back of the podium.
2. Start or join the Teams meeting from the desktop.
   1. To start or join anonymously (without having to log in): go to Join a Microsoft Teams Meeting by ID and enter the meeting ID and passcode from the meeting’s Outlook invitation.
3. In Teams, choose Polycom Studiofor your camera and microphone.

The camera will try to zoom in on whoever is speaking at a given moment, if they are within its viewing area. Position the camera and participants accordingly (you can physically move the camera/TV stand). To prevent echoes and feedback, have anyone else who is joining the Teams meeting from their laptop inside the room mute their laptop microphone and speakers. 

Using the Television as a Monitor for Your Laptop

1. Plug in the HDMI cable (located on the back of the TV stand and labeled “TV to laptop”) into your laptop.  
   1. For smaller laptops that only have USB-C ports: attach the tethered USB-C adapter to the cable, then plug into your laptop.
2. Turn on the TV using the Samsung remote (tethered to the TV behind the camera) or the power button under the bottom right corner of the screen.
3. If not already selected, select the HDMI2 input using the Samsung remote or the button under the bottom right corner of the screen.

Your laptop screen should be mirrored on the TV. If not, check your laptop display settings:

• Windows: click the Start button, then slowly type “display” until the Display Settings option appears on the menu.
• MacOS: go to Apple menu > System Settings > Displays.