All FY24 PCard Transactions (transactions on or prior to 06/30) must be substantiated and submitted for approval in Concur by Friday, July 19th.
Sponsored awards, Internal awards and Cost Share awards are maintained in the Grants Accounting module and are not permitted to have overspent balances. It is also critical to close accounts timely to prevent over expenditure and ensure timely financial reporting to external parties.
During the period of time when both FY24 and FY25 are open, the balances appearing as FY25 results are inaccurate. This is because FY24 yearend must be complete and closed, before the roll forward of the FY24 ending balances can occur and load as the FY25 beginning balances for accounts.
As you work to complete your year-end closing tasks, please be aware that multiple periods will be open in JET from the end of June to the end of July.
Yearend accounting deadlines are used to record transactions in a specific accounting period, such as the fiscal year ending June 30th, and to prevent transactions that occurred after June 30th from being recorded in the “old year.” Essentially, this means that if an event took place during a certain accounting period, the financial impact must
Ready or not, the fiscal year-end is approaching! That means we must accurately account for the university’s financial transactions before closing out the fiscal year on June 30, 2024.
Two new expense object codes have been created and are available for use in the finance systems (BCB, CONCUR, EBiz) to enhance the identification of equipment fabricated through approved Sponsored Projects at the University. If applicable, you must begin using these codes effective immediately.
As we approach year-end, campus users are reminded to plan ahead for the purchase of goods/services. Specific scenarios to consider include:
The pre-entry of FY25 requisitionscan now be submitted using the Accounting Date field in BobcatBuy. To create a FY25 req, use 7/1/2024 as the Accounting Date, and the PO will be sent to suppliers on July 1.
Many PO invoices require a department approval in BCB after it is submitted by Accounts Payable. If you are a PO owner and plan to be on vacation during this critical time, please make sure that you set up a substitute invoice approver in your absence.