New Student Employment Paperwork

Hello! You've received this link because you have selected student employment with Ohio University. All the steps below must be completed, and I-9 Verification MUST be complete before you can begin work.

STEP 1: Complete the Form I-9 (Page 1)

• This mustbe completed either before or on your start date.

STEP 2: Verify Your I-9 Identification Documents

• Bring your originalidentification documents (see List of acceptable I-9 documents ) to one of the designated locations for in-person verification within 3 business days of your start date .
• Verification Locations:
  • OPTION 1: Athens Campusat 103 Grosvenor West, 16 W. Green Dr. Schedule an appointment .
  • OPTION 2: Regional and Extension Campuses - Find the nearest location and contact information to schedule an appointment
  • If you are not near Athens or a regional campus, please contact University Human Resources or call 740.593.1636

IMPORTANT  NOTES:

• If you do not complete this step within 3 business days of your hire date, your employment will end .
• You must bring original documentation to your appointment; no photos, copies, or electronic versions will be accepted. 

STEP 3: Complete Your Employment Paperwork

• Download the New Student Employment paperwork packet  and complete the packet electronically.

STEP 4: Upload the completed packet securely. 

• This is a secure site, so your personal information will be protected. You must include your Social Security Number on all forms, where applicable.

STEP 5: Complete State-Mandated Fraud Reporting Training

• All newly hired student employees have 30 days from their hire dateto complete state-mandated Fraud Reporting Training.
• Within a week of being hired, student employees will receive an email from "Ohio University Compliance Training by Vector Solutions"with instructions for the training.
• The training can also be accessed directly using this link.
• If the Ohio Auditor of State Fraud Trainingdoes not appear on the landing page:
  • Select “Extra Training”from the left menu.
  • Enter “Fraud”in the search bar to locate the training.
• Training Details:
  • The fraud training video takes less than 8 minutesto complete.
  • The entire training program takes under 11 minutesin total.
• Weekly email reminders will be sent from Ohio University Compliance Training by Vector Solutionsuntil the training is completed.

International student employees ONLY: Glacier Tax Compliance

• All international employees MUST complete a Glacier profilebefore beginning employment.
• Glacier is a tax compliance softwarethat determines tax residency statusto ensure proper U.S. tax withholding.
• You will receive an email from support@online-tax.net with temporary login information.
• Please complete the Glacier process using this FAQ and guide before beginning employment.
• For additional support, contact Melissa Roell at payrolltax@ohio.edu .

Submit completed documents securely by uploading them HERE.