Discipline Procedure

Each time unsatisfactory behavior occurs, it shall be reported using the Staff Performance Report form. This form may be filled out either digitally or via a hard copy. If a hard copy of the form is filled out, it is the responsibility of the reporting party to scan the form. Whether the form is completed digitally or via hard copy, it shall be emailed to the following individuals:

• The employee
• The employee’s supervisor

Please note that the infractions listed below are guidelines that will be used at the discretion of the employee’s immediate supervisor. Specific jobs may have additional duties and responsibilities. Additional employee standards will be outlined in area-specific employee manuals, and those guidelines may be more stringent than the ones listed below. Examples of these offenses include, but are not limited to:

• Being late to a shift or meeting
• Missing a shift or meeting
• Improper attire
• Use of cell phone for a non-work-related purpose
• WorkForce violations
• Wearing University Well-Being & Recreation staff apparel while participating
• Failure to perform duties as stated in job description
• Poor work performance

Each time that one of the above listed infractions occur, the following action steps shall be taken:

• 1 ^st offense: Written warning
• 2 ^nd offense: Written warning, meeting with administrative staff
• 3 ^rd offense: Discretion of supervisor, potential termination

Any substandard actions that require notification may be given to an employee in either verbal or written form. Accurate records of such action will be kept in the employee’s file.

Termination will occur based on substandard performance. In addition to the multiple write-up process, the employee’s supervisor has the right to terminate any employee for gross negligence, insubordination, or any other infraction that is detrimental to the Department of University Well-Being & Recreation.

Any employee who is terminated must return any issued University Well-Being & Recreation keys before departing.

Immediate Termination

The following infractions are examples of extreme violations of University Well-Being & Recreation policies and shall result in immediate termination of employment and are equivalent to a third offense. These include, but are not limited to:

• Theft
• Working under the influence of alcohol or drugs
• Smoking or using tobacco products within University Well-Being & Recreation facilities
• Submitting unauthorized hours in Workforce
• Physical violence
• Vandalism
• Gross sexual harassment
• Verbally abusing a customer, student employee, or any university employee

Anytime an employee is written up, suspended, or terminated, he/she may appeal. Every employee has the right to appeal any disciplinary action or decision.

Appeals must be made within 5 business days following notification. The employee must notify their supervisor of their intent to appeal by 5:00PM on the fifth business day following notification.