Pursuant to University practice, the Senior Vice President for Finance and Administration has delegated approval authority for execution of certain contracts to department administrators and managers. View the listing of positions with proper authority in the table below and here .
Contract Type
Amount
Designated Authority
Procurement or leasing of goods, supplies, and services (including consulting services):
$50,000 or less
Planning Unit CFAO on university template
$100,000 or less ICA Game Guarantees on Legal Affairs approved template
Director of Athletics
$500,000 or less
Director of Strategic Sourcing or AVP/Controller
$250,000 or less
Contracts Manager (in Central Purchasing)
$100,000 or less
Contracts Coordinator (in Central Purchasing)
$1,000,000 or less
VPFA
Greater than $1,000,000
VPFA / President jointly
PV of cashflows $1,000,000 or less
VPFA
PV of cash flows greater than $1,000,000 or less
VPFA / President jointly
Independent Contractor (IC):
Honorarium Agreement
Short Form Services Agreement
Planning Unit CFAO
Utility agreements:
Any utility agreement
Director of Energy Management or AVP Design and Construction
Gas/electric block purchase agreements
AVP Design and Construction
$10,000 or less without agreement
Director of Emergency Management
Greater than $10,000 without agreement
Director of Energy Management or AVP Design and Construction
Construction contracts (must follow university PAR processes):
$100,000 or less
AVP Design and Construction
$1,000,000 or less
VPFA
Greater than $1,000,000
VPFA / President jointly
Real Estate agreements for purchase, sale, or gift:
$1,000,000 or less
VPFA
Greater than $1,000,000
VPFA / President jointly
Real Estate leasing, appraisal, survey, title opinion, environmental survey transactions:
$50,000 or less
Director of Real Estate
PV of cashflow $1,000,000 or less
VPFA
PV of cashflows greater than $1,000,000
VPFA / President jointly
Innovation Center occupant / lease transactions (OHIO as lessor only):
PV of cashflows $25,000 or less
Director of the Innovation Center or VP of Research
PV of cash flows $50,000 or less
Director of Real Estate
PV of cashflows $1,000,000 or less
VPFA
PV of cashflows greater than $1,000,000
VPFA / President jointly
Dublin Campus event / space use transactions (OHIO as lessor only):
$25,000 or less
Project Manager, Dublin, or Senior Director, CHSP Central Ohio Programs and Partnerships
Greater than $25,000
See Real Estate leasing transactions
Agreements for the sale of university goods or services, regardless of the price, including University consulting services; and the sale of any university asset, including contractual rights and privileges - Goods
$100,000 or less
Director of Auxiliary Services or AVP/Controller
$1.000,000 or less
VPFA
Greater than $1,000,00
VPFA / President jointly
Agreements for the sale of university goods or services, regardless of the price, including University consulting services; and the sale of any university asset, including contractual rights and privileges - Services
$100,000 or less
Director of Strategic Sourcing or AVP/Controller
$1,000,000 or less
VPFA
Greater than $1,000,000
VPFA / President jointly
Contract Type
Amount
Designated Authority
Academic Agreements that involve the expenditure or receipt of funds, asset transfer, gift tax credit, or other financial obligations:
Any amount
VPFA jointly with Executive Vice President and Provost
Research subcontracts for an aggregate amount greater than $50,000 awarded to any one vendor in a 12-month period:
$50,000 or less
Director of Budget and Operations Research and Sponsored Programs or AVP Research and Sponsored Programs
Greater than $50,000
VP Research
Performance agreements greater than $50,000 on approved Legal template:
$50,000 or less
VPSA
Greater than $50,000
VPSA andVPFA jointly
Contract Type
Additional Details
Designated Authority Options
Agreements in which obligations of other entities are modified or excused (other than legal settlements):
Reserving bad debts for receivables
AVP/Controller (with notification to VPFA)
Bad debt write-off
VPFA andGeneral Counsel
Establishment of banking, securities, and other financial accounts or financial guarantees:
All amounts
Combination of any two signatures from:
- VPFA
- AVP/Controller
- CFO, Ohio University Foundation
- Executive Director of Treasury Management
- Chief Investment Officer (excludes bank accounts)
Purchases, redemptions, or transfer of securities:
All amounts
Combination of any two signatures from:
- VPFA
- CFO, Ohio University Foundation
- Executive Director of Treasury Management
- Chief Investment Officer
Manual or convenience checks:
All amounts
Combination of any two signatures from:
- VPFA
- AVP/Controller
- CFO of Ohio University Foundation
- Executive Director of Treasury Management
- Director of Payments
- Bursar
Regulatory and/or tax-related payments and returns:
Routine payroll employment taxes
Director of Payroll, Director of Taxation, or AVP/Controller
Routine sales tax and use tax
Director of Taxation or AVP/Controller
Routine real estate taxes
AVP/Controller or Director of Real Estate
990 & 990T
AVP/Controller or VPFA
Other $1,000,000 or less
VPFA
Greater than $1,000,000
VPFA / President
Routine compliance reporting and regulatory permits pertaining to the operations of:
Environmental, Health & Safety, Utilities, Facilities Maintenance
AVP Facilities Management and Safety
Sustainability, Architecture, Design & Construction
AVP Design & Construction
Transportation, Parking and Fleet issues
Director of VPFA Auxiliary Services
Airport
VPSA AVP Auxiliaries or VPFA
Moving and Surplus
Director of VPFA Auxiliary Services
Campus Safety & Policing
Chief OUPD / Chief Law Enforcement Officer
Insurance and Risk Management
VPFA
Grants and Contracts Accounting
Director or Manager of Grants-Accounting, AVP/Controller, Associate Controller
Treasury, Bond compliance
Executive Director of Treasury Management