Rates and Policies

Room and Staffing Rates

Reservation Space	Student Organization	University Department	External Customers
Memorial Auditorium	$1,200	$1,200	Contact*
Baker Center Ballroom: Full	$200	$400	$2,000
Baker Center Ballroom: Half	$100	$200	$1,000
Walter Hall Rotunda	$100	$200	$1,000
Galbreath Chapel	$65	$65	$250
Baker Theatre	$50	$100	$400
Front Room**	Free**	Free**	$200**
240/242 Combo Room	Free	Free	$450
1804 Lounge	Free	Free	$175
Conference Rooms	Free	Free	$50–225
Outdoor Spaces	Free	Free	$100
Labor Charges	TBD	TBD	TBD

*Call 740.593.4021 for external inquiries about renting Memorial Auditorium.
**Please note, reserving the Front Room entails only the stage area.
***Fees may apply for special set up and custodial.

Download a printable version of our fees:  Room and Staffing Fees [PDF]

Baker University Center Policies

Cancellation & No-Show Fee

Failure to cancel a reservation within 21 business days in advance for Major Event Space: Ballroom, Theater, Front Room, Galbreath Chapel, Walter Hall Rotunda, or Multi-Purpose(240/242) Room event will result in a fee. A conference room needs to be canceled at least 1 business day in advance in order to avoid incurring a late cancel fee.

All registered student organizations, University departments, and other users are subject to this policy. If the event is not cancelled prior to the cancellation cut-off date, the user will be billed for 100% of the cost of the room rental, in addition to event specific labor. Failure to show for a confirmed reservation will result in a no show fee being assessed. The no-show fee is 100% of the cost of the room rental + $25.00 for a conference room or 1804 Lounge, or $50.00 for a major event space.

Alcohol Policy

All events held at Ohio University at which alcoholic beverages will be sold or distributed must comply with university policy requirements and must be approved in advance.

To request an alcohol application, please email reservations@ohio.edu . 

Lost and Found Policy

The Ohio University Event Services Lost and Found practice is designed to provide a step by step process for handling items that are lost or found within Baker University Center. The practice aims to improve the likelihood of lost items being recovered by their owner(s).

If you've lost an item, the Guest Services desk (located on the 4th floor) can assist you in recovering your item.

Reservation Policies

General Reservation Policies for Event Services. Includes outdoor space sound restriction information.

Digital Display Boards

Placing a graphic slide on the digital display screens within Baker University Center is a great way to promote upcoming events across campus as thousands of students, faculty, staff and guests travel through Baker University Center every day.

Promotion of events and announcements is limited to individuals or groups affiliated with Ohio University for events or announcements associated with Ohio University. Each individual slide is limited to a 7-day concurrent run and will be visible for 8 seconds as part of a 10-30 slide rotation (minimum of 480 views/day) during the entire Baker University Center day of operation.

The cost for a 7-day run is $10 for Student Organizations and $20 for Departments. Please have your account number ready when placing your reservation.

Baker University Center does not provide graphic design services for digital display slides. All display ads should be emailed to Erin Wooten ( dunne1@ohio.edu ). Emails must include the billing account number and the dates your display ad will run.

The guidelines for the production of slides for online submission are available below:

• 1068 pixels wide x 600 pixels high 72 dpi JPEG format (no optimization/compression necessary)
• Must include the Ohio University department or registered student organization name on slide
• Please include in email your billing account number and dates your display advertisement will run

All information must be submitted at least 3 business days prior to the first run date of your display

The content on digital display slides within Baker University Center is subject to approval by the Executive Director of Ohio University Event Services and must not be unlawful, harmful, threatening, abusive, harassing, torturous, defamatory, vulgar, obscene, libelous, invasive of another's privacy, hateful, or racially, ethnically discriminatory, or otherwise objectionable. Those that do not meet that requirement will not be placed.

Banners

All banners must have a visible name or logo of the sponsoring department or organization. All banners should also have 4 grommets in all four corners. Banner dimensions are dependent on the location you have reserved. Please see the below for specification on banners. All lengths are maximum. 

3rd Floor Banner Railing North       28" x 284"
3rd Floor Atrium Banner South       28" x 257" 
4th Floor Atrium*                              28" x 269"
5th Floor Banner Railing North       28" x 269"
5th Floor Atrium                               28" x 269"

All banners should be dropped off at the Reservations Office in Baker University Center 419 the day prior to the reservation. Banners must be picked up within 2 weeks of the reservation end date.

North banner spaces can seen going up the escalators in Baker University Center, while south banner spaces can be seen going down the escalators. 

*4th Floor Atrium banner space is only reservable with Ballroom reservation.

Event Support Details

Event SupportIf you are planning an event that may require any setup beyond our basic arrangements, you must meet with our Event Planning staff at least 3 weeks prior to the event so we can help ensure the space meets your expectations.

TechnologyA/V capability is provided in most conference rooms and event spaces within Baker University Center and Walter Rotunda. Baker University Center and Walter Rotunda use HDMI connections for technology in all conference rooms and event spaces. 

Please note: Customers are responsible for bringing their own computers, adapters, and presentation clickers for the technology in our spaces. Event Services does not provide those.

Set Up/Moving EquipmentEvent Services staff must execute all setups within event spaces and atriums. Mishandling of setup equipment, chairs, or tables can result in injury or damage. Staff members are trained in the safe handling of stacked chairs and table carts and adhere to a dress code aimed at preventing injuries.

Parking Ohio University Transportation and Parking Services offers a wide range of parking options for individuals hosting meetings or special events on campus including permit issuance, lot/space reservation, and meter reservations. Space availability on campus cannot be guaranteed without the purchase of a lot or meter reservation, regardless of date or time. Contact Parking Services at 740-593-1917 for more information on special event parking options and costs.

Lot 122, the lot directly outside of Baker University Center, is a pay-by-hour lot. Parking is $1.80 per hour in this lot. A pay station is available at the lot entrance. Additionally, patrons may pay for parking within this lot and at any metered space on campus by using the ParkMobile application. For more information regarding parking using ParkMobile, visit http://us.parkmobile.com/ to set up your account and get started with the ease of Park and Go! Additionally, the pay station and all meters accept coins for those wishing to pay via this method. Limited parking is available in the Baker University Center pay to park garage located below Baker University Center. The fee is $1.80 per hour to utilize this facility. All other University parking lots require permits during posted, restricted times as noted on the sign located at each lot entrance.

Food & BeverageAll food and beverage served in Baker University Center must be provided by Ohio University Catering unless you have obtained special approval and an exemption form from Ohio University Catering and Environmental Health and Safety. Catering and other food requests must be submitted to Ohio University Catering, Room 125, 740-593-4035, no later than one (1) week prior to your event. Please see the following web-sites for the appropriate forms:

https://www.ohio.edu/catering
http://www.ohio.edu/food/forms
https://www.ohio.edu/sites/default/files/sites/facilities/files/food_pe…

All food and retail operations in Baker University Center are operated by Culinary Services and offer a variety of food service options. Operational hours for the below venues are located at:  https://www.ohio.edu/food/locations-hours
The Front Room Coffeehouse
West 82 Food Court
Latitude 39

Tobacco Free
Ohio University supports community wellness by prohibiting the use of tobacco products at the Athens campus. Thank you for helping to make OHIO a greener, healthier place to be! See www.ohio.edu/tobacco-free for more info. and join the conversation at #ReadyOHIO.

Event Sustainability
Ohio University is committed to becoming a more sustainable campus. If you would like to contribute to the efforts by hosting your event as a Green Event, please register your event here . If you have any questions or would like to learn more about Green Events and sustainability at Ohio University, please contact zerowaste@ohio.edu .

Copyright Licensing

The Federal Copyright Act (Title 17, United States code, Public Law 94-553, 90 Stat. 2541) governs how copyrighted materials, such as movies, may be utilized publicly. This practice documents the process and regulations surrounding the public showing of movies within any Event Services managed venues. Neither the rental nor the purchase or lending of a videocassette or DVD carries with it the right to exhibit such a movie publicly outside the home, unless the site where the video is used is properly licensed for copyright compliant exhibition. This legal copyright compliance requirement applies to colleges and universities. The movie studios who own copyrights, and their agents, are the only parties who are authorized to license public viewings. No other group or person has the right to exhibit or license exhibitions of copyrighted movies.