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Business Matters

May 28, 2024
Going to Be Out of the Office During Critical Processing Dates at Year-end?

Many PO invoices require a department approval in BCB after it is submitted by Accounts Payable. If you are a PO owner and plan to be on vacation during this critical time, please make sure that you set up a substitute invoice approver in your absence.

May 28, 2024
Fiscal Year End Accounts Payable Reminders

PCard/Travel Card Concur Reports

All FY24 pcard transactions (transactions on or prior to 6/30) must be substantiated and submitted for approval in Concur by Friday, July 19th. Financial approvers must approve the reports no later than Wednesday, July 24th.

May 28, 2024
Toll Charges on Pcard/Travel Card or For Personal Reimbursement

NOTE: This change only impacts toll charges!

When you incur toll charges, you are no longer required to have a receipt for your pcard/travel card transaction or your personal expense reimbursement report for toll charges under $75 or less.

May 28, 2024
Prepaid Expenses-What You Need to Know for Yead-End Close

As you begin to make plans for FY25, you may incur expenses prior to June 30, 2024 that must be recorded in FY25. Therefore, we are going to review prepaid expenses and how you must handle accounting for these.

May 28, 2024
Petty Cash Fund and Change Fund Reconciliations (FY24)

By the end of each fiscal year end, Finance must have the correct balance of departments’ petty cash or change funds. Finance needs this information to finalize the fiscal year end balances for financial statement purposes.

May 28, 2024
FY24 Fiscal Year-End Important Close Deadlines

As we gear up for year-end close, we have updated the Finance Operating Calenda r to ensure a smooth transaction into the critical closing process of the University.

May 28, 2024
Journal Entry Tool (JET) Training Sessions Being Offered Via Teams

Are you new to the University and JET or do you just need a refresher in how best to use the tool? General Accounting and Financial Reporting (GAFR) is now conducting JET training sessions via Teams.The first session will be Thursday, June 13th at 2PM and will cover:

March 27, 2024
IT Standing Committee: Information Security Approves Fourth Group of Information Security Standards

The Information Security Governance Standing Committee is charged annually by the IT Strategy & Governance Committee and is empowered to inform strategy and decision rights for all University information security matters.

March 27, 2024
BobcatBUY Catalog Upgrades for Connection (formerly known as GovConnection)

In February 2024, the Connection (formerly ‘GovConnection’) catalog within the BobcatBUY (“BCB”), was upgraded with additional search capabilities and delivery tracking information. The Connection catalog offers preferred suppliers for IT maintenance, software and hardware supplies and is contracted through the E&I sourcing cooperative.

March 27, 2024
Reminder to share vendor notices related to information security incidents with the Information Security Office

Ohio University maintains relationships with many third-party vendors, across all departmental units. Many of these vendors store, process, or transmit university data. When an information security incident occurs with a vendor, they will send a notification to the university point of contact they have on file.

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