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Business Matters

September 7, 2023
Reminder: Grant Monitoring Requirements

For proper management of your unit’s sponsored funds, it is crucial that budget to actuals are reconciled on a regular basis to ensure that expenditures are charged correctly and within appropriate federal guidelines (Uniform Guidance). Here are a few reminders as to why is it important that you do this on a regular basis:

September 7, 2023
Help! My Grant is Getting Audited by the Awarding Agancy! What Do I Do?

First, don’t panic. Your next step? Notify Finance. And remember, external audits are normal and are a critical component of financial reporting and organizational governance. They provide assurance to stakeholders that the financial and programmatic reports are reliable and accurate.

September 7, 2023
New to the University?

If you are new to the University – WELCOME BOBCAT! As you begin your career with Ohio University, we wanted to make you aware of some of the resources we have available to help you figure out how to do business at the University.

July 14, 2023
Preferred Supplier Spotlight: Fastenal

Once again, Procurement is spotlighting one of the University-wide preferred suppliers in this month’s edition, Fastenal. For a complete list of university preferred suppliers, please see our preferred suppliers webpage .

July 14, 2023
BobcatBUY Release 23.2

BobcatBUY will be down for 23.2 release maintenance from Friday, July 14th 9:00 PM until Noon on Sunday, July 16th.

July 14, 2023
E-Receipts in Concur

The PCard department has received many inquiries about e-receipts as they relate to incoming PCard transactions. As you may know, users are able to enable e-receipts in Concur for participating vendors, such as hotels and airlines, to send receipts electronically.

July 14, 2023
PaymentWorks: Tracking the Vendor Through Vendor Registration

In the last two editions of Business Matters, we have introduced the campus community to a new vendor management system that will go live on campus this fall. We have also shown you how to invite the vendor through the new system.

July 14, 2023
Supplier Lookup for Oracle only Supplier (OBI Dashboard)

During the supplier management process, some suppliers are made as Oracle only due to limitations in the use of the supplier record. For example, student and employee records should only be used for reimbursements, while records for participant stipends can only be used for that purpose.

July 14, 2023
Year End Accounts Payable Accruals

If you received goods or services in FY23 but did not send the invoice to accounts payable by the July 21, 2023 deadline, an accounts payable accrual JE may be necessary to accurately reflect the expense in FY23. Finance will review invoices exceeding $10,000 to determine if a payable journal is necessary.

July 14, 2023
Balance Rollforward from FY23 to FY24

As a reminder, when viewing FY24 results in OBI for designated, student organization, and gift sources, the FY23 Net Activity has not yet been rolled forward.  The Fund Balance processing is a coordinated effort among Budget Office, Foundation Accounting, and Finance (internally distributed among Grants Accounting, GAFR, and Tre

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