Tis that time of year for the annual Holiday Expenditures guidance!
As a public institution, Ohio University is expected and committed to the responsible use of public funds and as such is providing guidance on holiday expenditures as follows:
Ohio University and The Ohio University Foundation have transitioned from JP Morgan Chase to PNC Financial Services. This banking change is applicable to payroll processing, accounts payable processing, student refunds, and bank deposits.
Southwest Airlines recently upgraded their system which broke the EarlyBird Check-in functionality in Concur. We have contacted Southwest and they are aware of the issue, but they did not have a timeline for when this functionality will be fixed in Concur.
To streamline the University’s invoicing process, beginning Tuesday, October 4, 2022, the Accounts Payable department will change the way they process returned invoices from campus.
There are security issues that arise from holding PCards in the PCard office for extended periods of time; because of this the Finance department must set protocols around PCard pickups.
As you all know, OHIO switched to a new payment card provider, Bank of America, in April 2022. To this date, there are still approximately 100 payment cards from the initial distribution that have not been picked up by the respective cardholders.
E-Receipts sent from suppliers are an efficient way of managing transactions and many travel providers, such as hotels and airlines, will provide you with e-receipts within Concur if you have agreed to accept them. However, there are times that the e-receipts come in prior to or without an associated credit card transaction.
Accounts Payable continues to see an increase of tickets from employees asking to reverse the payment made to their bank accounts because the payment was intended to go to an employee which they are a delegate for.
As many of you know, Lowe’s is one of the University’s preferred suppliers for Maintenance, Repair, Operations (MRO) Supplies and Related Services. There are a couple ways that University employees can purchase from Lowes: