PaymentWorks is currently being soft launched by one University department. If your department has not yet been notified or given instructions on the process, please continue to onboard suppliers as outlined on the supplier information webpage.
Supplier Onboarding - PaymentWorks
Paymentworks is Ohio University’s supplier onboarding platform. New and existing suppliers will be required to register and create a profile through PaymentWorks . No immediate action is needed from our existing suppliers at this time, the supplier management team will send out emails to suppliers via the PaymentWorks system inviting them to register with PaymentWorks soon.
PaymentWorks is a secure, automated, transparent, and trackable supplier onboarding system. The system keeps your sensitive information secure and allows your company to store the information in one system for multiple customers. The system provides easy access to update any business information, as needed.
Types of Suppliers that need a PaymentWorks Profile:
- Suppliers providing goods or services
- Honorarium recipients
- Royalty recipients
- Non-University individuals receiving a reimbursement
Work instructions pages have been set up for both campus customers and suppliers. Use the links below for more information on the supplier management process.
Supplier Onboarding - Student Reimbursements and Refunds
Student and Employee Records
Supplier records for reimbursements to students or student employees will not be managed in PaymentWorks . The following information should be submitted with the Payment Request to set up their record:
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Recipient’s PID
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Full Name
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Full Address
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Email
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Phone Number
Refunds
Refunds are defined as “Money paid to the University that needs to be returned (e.g. paid tickets for a cancelled event)”. These types of supplier records are set up as one time only, and any future payment requires a Paymentworks record to be set up with tax documentation on file. The following information should be submitted in BCB with proof of original payment on a Payment Request form to set up their record:
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Recipient’s Full Name
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Full Address
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Email
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Phone number